Contract Support Officer

At Quento Technologies S.A., the ICT arm of the Qualco Group, we deliver comprehensive and innovative solutions across AI, Digital Engineering, Cloud, and Cybersecurity, helping businesses accelerate digital transformation. With a presence in Greece, Luxembourg, and Belgium, and backed by the expertise of the Qualco Group, we combine deep technical knowledge with strategic partnerships to support business growth.

At Quento Technologies S.A. we empower our people to innovate and lead in delivering transformative ICT solutions to our clients worldwide. Quento Technologies S.A. seeks a highly motivated and experienced Contract Support Officer in the INTL Orgs SDO Department plays a critical role in ensuring the efficient management of contracts for international organizations. This position involves supporting the contract lifecycle, ensuring compliance with terms and conditions, and facilitating smooth communication between internal teams, clients, and stakeholders.

Your Responsibilities Will Entail

• Ensure the efficient management of contracts for international organizations;
• Supports the assigned PM/PgM to all contractual aspects of the contracts;
• Assist in drafting, reviewing, and maintaining contracts, agreements, amendments, and associated documentation;
• Monitor key contractual deadlines, deliverables, and compliance requirements, ensuring alignment with contractual terms;
• Maintain accurate and up-to-date records of contracts within the contract management system;
• Support the preparation of reports on contract performance, KPIs, and SLAs for internal and client stakeholders;
• Manage the onboarding process of new partners into the implementation team (drafting and signing of subcontracts, collecting relevant hiring documents, coordinating of the employment commencement);
• Maintain contract folders and documentation and ensure consistency of the information;
• Manage the invoicing process to all parties (customer, partners, subcontractors, etc.);
• Manage admin requests within a contract (e.g. travel requests, access requests, etc.);
• Collect data used for the financial management (e.g. timesheets, consumption forecasts, expenses);
• Support the financial management of contracts (revenues and costs);
• Communicate contractual information to all contract stakeholders;
• Contribute to the development and optimization of contract management processes within the INTL Orgs SDO department;
• Suggest enhancements to tools and workflows for more efficient contract administration;
• Ensuring that all activities and duties are carried out in full compliance with regulatory requirements and supporting the continued implementation of the Group Anti-Bribery and Corruption Policy.