Grants Coordinator I - Grants Management & Innovation

Department - Grants Management & Innovation

Job Description

OPEN UNTIL FILLED

Job Type: Classified

Job Classification: 5539 - Grants Coordinator I

Salary Grade: 11

Pay Range

Hiring Range: $56,555 - $67,870 Annually

Pay Range: $56,555 - $79,164 Annually

Range Explanation

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Pay Range is the entire compensation range for the position.

Pima County's Grants Management & Innovation (GMI) Grants Data Management (GDM) Division is currently seeking a Grants Coordinator I. In this role, you will plan, coordinate, monitor, and participate in administrative and operational activities associated with database administration, and, to a lesser extent, training related to grants management. This position works in tandem with the GDM Division's AmpliFund Euna Administrators to ensure adequate internal controls regarding data and quality control of that data to ensure compliance with federal regulations. You will also provide administrative and research support to the GDM Division.

Essential Functions

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Plans, organizes, coordinates, and administers the activities of a specialized program within Pima County;
• Assists the Program Manager or department director in developing and establishing program goals and objectives;
• Evaluates program effectiveness and measures/reports on program success;
• Supervises, trains, and evaluates staff, determines work assignments and priorities, and participates in personnel selection;
• Monitors program-specific legislation and ensures program compliance with applicable regulations;
• Performs public relations activities as a program representative, makes program-related presentations to the public, prepares, and presents news releases and other media materials and participates in the development of community awareness programs;
• Coordinates the development of training and informational materials to promote public understanding of program activities, services, and requirements;
• Establishes and maintains liaison relationships and coordinates program activities with other departments, public and private agencies, organizations, and groups;
• Conducts meetings to resolve problems, address issues, discuss program goals and objectives and disseminate information;
• Monitors grants, program contracts and/or contractor performance;
• Participates in the development of the program budget and supervises the monitoring and administration of program funds;
• Conducts program-related studies and prepares written reports and recommendations;
• Prepares routine and special program status reports for federal, state and county agencies;
• Analyzes data and prepares program activity reports and statistical materials for management review;
• May access or maintain specialized databases containing program-specific information to record activity or generate reports;
• May write and submit grant applications and prepare/review proposals.

Bachelor's degree from an accredited college or university with a major in a program-related field as defined by the appointing authority at the time of recruitment AND three (3) years of experience coordinating, monitoring, and/or administering program activities or providing professional level administrative support for a program or specialized work unit.

(Relevant professional level experience and/or education from an accredited college or university may be substituted.)

Or

Four (4) years of experience with Pima County in a professional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Experience in internal controls, compliance, and/or monitoring.
• Experience using financial or grants management systems.
• Experience devising modes of assessments (tests or surveys), collaborating with subject matter experts, monitoring and prioritizing assignment progress, analyzing feedback from database users and learners to improve configuration and training materials.
• Experience gathering primary source documents, developing data tracking systems, and sourcing information to problem solve and expand knowledge of a given subject.
• Experience analyzing data against standards and protocols, using system reports to support standard procedures and timeliness, and communicating with colleagues to provide feedback.

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.   

Supplemental Information

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain/maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Action Activity - none; Motion Activity - simple grasping; Hearing Activity - none; Speaking Activity - in person and on the phone; Vision - none.

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.