0000005688.CONTRACTS OFFICER.TJPC - STATE AID

Under general supervision from the Budget and Contracts Manager, conducts annual fiscal and contract compliance reviews of all non-residential service providers. Prepares reports including recommendations for improving controls to comply with various grants and Dallas County requirements. Assists with evaluation of budgets and fee for service proposals during contract negotiations. Reviews monthly request for payments from service providers.

Responsibilities

• Conducts monthly in-office reviews of all non-residential billings.
• Prepares the outline for fee for services and pro-rata fee schedule for services under normal and reduced service conditions.
• Conducts on site reviews of all non-residential facilities for billing and contract compliance.
• Completes internal controls of contractors and prepares work papers as evidence of records examined and tests performed.
• Reviews financials for questioned costs or internal control weaknesses.
• Prepares reports including recommendations to improve financial reporting and compliance to service providers.
• Assists with negotiations for non-residential services.
• Assess monetary adjustments resulting from contractual non-compliance.
• Monitors and disburse bus passes, postage costs, petty cash and juror fund.
• Performs other duties as assigned.

Education, Experience and Training:

Education and experience equivalent to a Bachelor’s degree from an accredited college or university in Business, Accounting, Finance, or in a job related field of study. One (1) year of work related experience in auditing, finance, accounting, or activities directly related to the monitoring of grants or contracts required.

Special Requirements/Knowledge, Skills & Abilities

Knowledge of automated accounting systems, General Accepted Governmental Auditing Standards (GAGAS), Common Rule - Grants and Governmental - Single Audit Standards. Knowledge of standard software applications. Ability to effectively communicate, both verbally and in writing, and establish and maintain effective working relationships with employees, departments and the general public. Must possess a valid Texas Drivers License, with a good driving record.

JUVENILE: Must pass an extensive background investigation. Mandatory drug testing prior to employment and will be subject to random, unannounced drug and/or alcohol testing during employment.

“Position requires working with juveniles who may have committed dangerous/aggressive acts; should possess a high tolerance for working in an emotionally demanding/stressful work environment.”

Physical/Environmental Requirements

• Standard office environment. May be required to visit off-site work locations.
• An employee may be transferred to another department, shift, location, or facility based on the needs of the Department.
• Working in a 24-hour facility may make the employee subject to working mandatory overtime or remaining on duty and working all, or a part of, an additional shift (“double shift”).
• The incumbent is / may be considered to be ‘essential personnel’ subject to being held over or called back to a work location or alternate site at all times. When required, you will be notified by your supervisor.
• Must be at least 21 years of age (for applicable positions) and must pass all portions (physical/written) of the Juvenile Academy to continue employment or all standards related to PREA and Ethics for specific positions.