Shipping And Receiving Clerk

About VLS!

VLS Environmental Solutions, LLC, is a recognized leader in providing sustainability solutions, with three divisions providing industry-leading services. With a mission to innovate solutions to meet clients' sustainability goals, VLS has over 1,200 employees in 40+ locations across North America.

Waste Services

VLS Waste Services provides customized waste processing solutions for hazardous and non-hazardous industrial and commercial waste, including landfill diversion and sustainability programs, solidification of liquid waste, recycling, wastewater treatment, and waste sequestration.

Railcar Services

VLS Railcar Cleaning and Repair Services division provides specialty cleaning services for difficult-to-clean products, including chemicals, hardened materials, and pressurized gases, and comprehensive repair services for certified full-service repairs, tank car qualifications, and maintenance.

Marine Services

VLS Marine Services division offers state-of-the-art barge cleaning, repair, and gas-free facilities for various chemical solvents and downstream petroleum products.

Summary

Job Summary

The Receiver reports directly to the Operations Manager and serves as the primary point of contact for all inbound waste shipments entering the facility. This position is responsible for coordinating the safe, accurate, and compliant receipt of materials while ensuring all waste profiles, manifests, shipping documents, quality requirements, and regulatory documentation are verified prior to acceptance.

The Receiver functions as the operational gatekeeper by working closely with Customer Service, QA/QC, Operations, Transportation, and Facility Leadership to ensure inbound materials are processed in accordance with approved waste profiles, facility operating procedures, environmental regulations, and customer requirements. This position is responsible for maintaining accurate documentation, supporting production scheduling, and facilitating the efficient movement of materials from receipt through processing.

As a member of the startup team, the Receiver will assist in implementing receiving procedures, developing work instructions, supporting process improvements, and establishing best practices to ensure safe, efficient, and compliant facility operations.

Essential Job Duties

Receiving & Documentation

• Receive and process all inbound waste shipments in accordance with approved facility procedures.
• Verify manifests, bills of lading, waste profiles, shipping papers, and customer documentation for completeness and accuracy.
• Utilize the computerized scale system to accurately record inbound and outbound weights.
• Enter receiving information into company operating systems while maintaining accurate production and inventory records.
• Identify, document, and communicate shipment discrepancies or non-conforming materials.
• Coordinate receiving documentation with Customer Service, QA/QC, and Operations to ensure timely processing.
• Coordinate inbound traffic flow to safely and efficiently manage vehicle movement throughout the facility.
• Verify assigned processing methods and disposal outlets based on approved waste profiles and operational requirements.
• Operate forklifts and other mobile equipment as required to support receiving activities.
• Assist with development and implementation of receiving procedures and work instructions.
• Support startup activities by identifying opportunities to improve receiving efficiency, documentation accuracy, and workflow.
• Participate in cross-training initiatives to support overall facility operations.

Qualifications

Education & Experience

• High school diploma or GED required.
• Associate degree or technical training in Logistics, Environmental Services, Industrial Operations, or a related field preferred.
• Minimum of 2 years of receiving, warehouse, logistics, manufacturing, or waste industry experience.
• Experience in hazardous or non-hazardous waste management, transportation, or industrial operations preferred.

Technical Qualifications

• Experience utilizing computerized scale systems, inventory systems, or ERP software preferred.
• Ability to accurately review manifests, shipping papers, bills of lading, and waste profile documentation.
• Familiarity with waste receiving, material handling, inventory control, and production workflows.
• Ability to operate forklifts and other mobile equipment or obtain certification within the required timeframe.

Computer Skills

• Proficient in Microsoft Office Suite (Outlook, Excel, Word, and Teams).
• Strong computer skills with the ability to accurately enter data, maintain records, generate reports, and utilize company operating systems.

Communication

• Excellent customer service and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks in a fast-paced industrial environment.
• Demonstrated problem-solving skills and ability to communicate effectively with drivers, customers, and internal departments.

Working Conditions

• Frequent standing, walking, bending, climbing, and lifting up to 50 pounds.
• Regular exposure to industrial equipment, moving vehicles, dust, noise, and varying weather conditions.
• Required use of appropriate Personal Protective Equipment (PPE), including hard hat, safety glasses, steel-toed boots, high-visibility clothing, gloves, and hearing protection.
• Ability to work overtime, weekends, or holidays as operational needs requir

What's in it for you!

At VLS our employees are the core of our business. As such, we value our employees' physical, mental, and financial wellbeing by providing first class, high value benefits and resources that are centered around a proper work-life balance.

Physical and Mental Wellbeing: VLS is committed to supporting our employees' physical and mental health by providing:

Medical, Dental and Vision Insurance - Based on each employee's need, we offer various high quality, low-premium medical, dental and vision plans, which include our first-in-class concierge service (available in Spanish) and 2nd MD Offering.

Flexible Spending Accounts (FSA) and Healthcare Saving Accounts (HSA) -- Set aside pre-tax money to use toward your health care spending. VLS provides an employer contribution to all HSA accounts.

Time Off - We offer 11 (eleven) company-paid holidays, in addition to our paid time off and voluntary time off plans.

Employee Assistance Program -- 24/7 assistance and counseling services that are 100% confidential and free to all employees and their dependents.

Telemedicine -- All employees and dependents receive free virtual visits by licensed practitioners any time, any day...including holidays!

Financial and Retirement Planning: At VLS we offer the following to assist our employees with planning around their finances and saving for retirement:

401(k) - Generous 401(k) matching program after 90 days of employment. VLS will match up to 5% of your pay every pay period. Matching contributions are 100% vested immediately.

Life and Disability Insurance -- Employer-paid life insurance, along with short-term and long-term disability coverage provided to all full-time employees.

Voluntary Life Protection Plans -- Employees and their dependents can elect coverage in our voluntary life/add, critical illness, hospital indemnity and accident plans.

Rewards and Recognition Programs -- We celebrate our employees! From birthdays to anniversaries and other various milestones/achievements, we have programs in place to recognize our employees.

Financial Planning - Free One on One financial planning with a certified Financial Planner/Coach.

Employee Discount - Employee Discount Program for savings on everyday goods and services at various retailers throughout the US.