Specialist, Vendor/Order Management

Centric Brands is a leading lifestyle brand collective that designs, sources, markets and sells high quality products in multiple segments, including women’s, men’s and kid’s apparel, accessories, entertainment and beauty. Centric Brands is focused on our customers and our brands that will drive the company’s future growth. We are defined by innovation as we seize new opportunities and thrive in an environment informed by creativity and thinking that is both analytical and outside the box. Centric Brands reflects a team built on respect, for others and for the hard work it takes to achieve our goals and build our bright future together.

Overall Responsibilities

Specific Responsibilities Would Include

• Shipping Management
• With 5 years of comprehensive logistics experience, which involved shipping goods to the USA and Europe.
• Oversee the end-to-end shipping process, ensuring timely and accurate delivery of goods.
• Coordinate and communicate with freight forwarders, carriers, and logistics providers to arrange shipments and resolve any issues.
• Monitor and manage shipping schedules to ensure compliance with delivery timelines.
• Ensure the proper documentation is prepared and submitted for each shipment, including bills of loading, customs documents, and invoices.
• Coordinate with vendors and internal Production/Operations team to facilitate smooth shipment arrangements, when needed.
• Document Management
• Identify and rectify any discrepancies in shipping documentation by collaborating with suppliers and relevant departments.
• Ensure timely transmission of customs clearance documents to freight forwarders and provide complete documentation to customers.
• Maintain organized records of shipments and documentation for compliance and future reference.
• Data Analysis and Reporting
• Prepare reports to analyze shipping performance metrics, including costs, delivery times, and vendor performance.
• Assist in collecting and analyzing data from shipping operations to generate regular management reports.
• Assist in creating Vendor Score Cards to evaluate vendor and factory performance.
• Collaborate with other departments to track and report on shipping trends and issues.
• Order Management
• Utilize internal systems (SAP/PLM/IBT) to process and modify Purchase Orders efficiently and ensure the accuracy of PO/SO/Material costing may require leading subordinates to achieve this objective.
• Ensure timely transmission of Purchase Orders to the Infor Nexus system.
• Monitor the status of invoicing and documentation submissions.
• Coordinate with vendors and internal Logistics operations team to facilitate smooth shipment arrangements, when needed.
• Vendor Management
• Maintain relationships with vendors to facilitate smooth shipping operations.
• Communicate effectively with suppliers, forwarders, and customers to address any shipping-related issues.
• Troubleshoot and monitor any issues regarding the Infor Nexus system for vendors and factories
• Establish and maintain Vendor and Factory profiles across various platforms (Infor Nexus, SAP, OSCA).
• Coordinate on-boarding training for New Vendor and Factory and maintain records.
• Data Analysis and Reporting
• Prepare reports to cross-check all those data accuracy across the team.
• Assist in collecting data from Business Units to prepare regular Management Reports.
• Assist in creating Vendor Score Cards to evaluate vendor and factory performance.
• Collect and analyze data from vendors to track cotton chains associated with Purchase Orders.

Additional Requirements

• Familiarity with shipping management software and systems (e.g., SAP, Infor Nexus).
• Previous experience in shipping, logistics, or freight forwarding is highly desirable.
• Strong attention to detail to ensure the accuracy of documents and compliance with shipping regulations.
• Ability to work collaboratively with various departments and external partners.
• Proficiency in Microsoft Office suite, particularly Excel for data analysis (e.g., Power BI, VBA, Python).
• Experience or expertise in SAP is essential.
• It is an ability to manage multiple tasks independently and meet deadlines while maintaining attention to details.