Operations Executive

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!

Job Details

Primary Duties And Responsibilities

As a vital part of the team, this position plays a key role in ensuring seamless logistics operations. Below are the primary responsibilities:

Transportation Management & Coordination

• Edit and manage jobs (Exports/Imports) within the Transportation Management System (TMS), performing detailed “Routing Checks” to optimize transport modes (airplane, car, train, etc.).
• Coordinate driver assignments for delivery and pickup of shipments at offices and freight companies.
• Oversee and prepare collected/received shipments for EUL-route processing, including pre-advising shipments.
• Monitor shipments in transit, addressing any deviations from the plan with flexibility and efficiency.
• Continuously review TMS notes and handle pre-advised shipments with precision.
• Conduct “Post Flight Checks” to verify planned departure and arrival times of flights.
• Manage internal debits and credits (Clearinghouse) to ensure financial accuracy.

Operational Excellence

• Identify critical information and act promptly (e.g., All Stations Emails, Holiday Lists, Ops-Memos).
• Ensure compliance with all relevant regulations (ADR/DGR/IATA) and applicable laws.
• Learn how to effectively utilize and maintain technical tools such as TMS, OpStar, Cubixx, X-act, and Flight Monitor on the daily basis.
• Manage the sorting area, including packaging, supplies, and cooling media inventory.
• Foster strong communication with national and international World Courier stations and agents.
• Build and maintain relationships with key contractors and transport partners, including airlines, handling agents, rail operators, customs officials, veterinarians, and suppliers.

Preliminary Actions

• Prepare and precondition packaging materials and cooling media for shipments.
• Mark and label shipments in compliance with all applicable regulations.
• Prepare and procure all necessary documentation (e.g., HWB, MAWB, import/export permits, live animal certificates, dangerous goods declarations, etc.).
• Verify transport documents to ensure compliance with ADR/IATA-DGR standards.

Customs Formalities

• Handle all customs formalities for both import and export, including:
• Inspection and procurement of required paperwork (e.g., permits, customs documents).
• Calculating customs duties and taxes, and entering them into WorldStar.
• Submitting customs declarations (electronically or via internet) at the responsible customs office using systems like ATLAS/NCTS (export declaration), verbal customs declaration (low-value clearance), or CARNET procedures.
  

Please note that fluency in English is mandatory for this role. This is an onsite position based in our Hospitalet de Llobregat office, with a flexible rotational schedule. Working hours: 40 hours per week, Monday through Friday.

Reports Directly To

The Operations Executive is subordinate to the Operations Supervisor, Operations Manager, or rather to the General Manager of Aero Link.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What Cencora offers

Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.

Full time

Affiliated Companies

Affiliated Companies: World Courier de Espana, S.A.

Equal Employment Opportunity

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email [email protected]. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned