Dispatch Administrator

📍 Pomorskie, Poland

🕒 Full-Time | Permanent: 6000-7000PLN/month

⏰ Monday to Friday : 7.30am-3.30pm

We are currently recruiting for an experienced Dispatch Operative to join a leading international Jewellery Manufacturing company based in Poland.

This is an exciting opportunity to become part of a fast-paced manufacturing and logistics operation, ensuring the efficient dispatch of high-value jewellery products to customers worldwide. The successful candidate will have previous experience in dispatch, shipping, and import/export documentation, with a good understanding of international customs regulations.

Key Responsibilities

• Prepare and dispatch domestic and international customer orders accurately and on time.
• Produce and process shipping documentation, including commercial invoices, packing lists, and customs declarations.
• Ensure all import and export documentation complies with international customs regulations and company procedures.
• Coordinate shipments with freight forwarders, courier companies, and customs brokers.
• Monitor shipments and resolve any delivery or customs-related issues.
• Verify products, quantities, and shipping information before dispatch.
• Maintain accurate dispatch records and update ERP or warehouse management systems.
• Liaise with production, sales, and customer service teams to ensure orders are shipped within agreed deadlines.
• Assist with stock control, inventory accuracy, and warehouse organisation.
• Ensure all dispatch activities comply with company Health & Safety and quality standards.

Requirements

• Previous experience in a Dispatch, Shipping, Logistics, or Warehouse role.
• Experience handling import and export documentation.
• Good knowledge of international customs regulations and shipping procedures.
• Experience working with freight forwarders and international courier services.
• Strong computer skills, including Microsoft Office and ERP/WMS systems.
• Excellent organisational skills with strong attention to detail.
• Ability to prioritise workload and work effectively in a fast-paced manufacturing environment.
• Strong communication skills and a proactive, problem-solving approach.
• Previous experience within a manufacturing environment is highly desirable.
• English language skills are essential; additional European languages would be advantageous.

If you have experience in dispatch, import/export operations, and customs compliance, and are looking to join a successful international manufacturing business, we'd love to hear from you.