Customs Declarant (Ho Chi Minh Cit)

About The Role

As a Customs Declarant, you will be responsible for preparing and filing customs declarations on the VNACCS/VCIS electronic system. You will ensure every filing is accurate, complete, timely, and fully compliant with Vietnamese customs regulations.

This is a hands-on operational role suited for experienced customs practitioners who thrive in a fast-paced, accuracy-driven environment. You will handle complex commodity groups including pharmaceuticals, medical devices, high-tech electronics, FMCG, and other regulated products for diverse company types: Trading, Export Processing, Export Production, etc.

Key Responsibilities

Declaration Preparation & Filing

• Contribute to designing and improving declaration and related processes
• Communicate with client operations teams and freight operations to obtain required shipping documents and resolve discrepancies
• Review shipping documents and related licenses for accuracy and completeness
• Perform HS code classifications (where required)
• Prepare supporting documentation for commodity regulation requirements (e.g., synchronization registry, quality inspection filings, etc.)
• Prepare and file customs declarations on the VNACCS/VCIS electronic system
• Coordinate with field teams for physical inspection and timely clearance at ports, airports, and warehouses
• Liaise with Transportation team for timely pick-up/delivery upon clearance
• Ensure timely and accurate data entry and reporting in operational systems

Compliance Screening & Quality Control

• Conduct ongoing regulatory research and monitor regulatory changes
• Screen commodity policies, import/export restrictions, and licensing requirements before proceeding with declaration
• Follow the established 2-layer verification process
• Conduct required self-audits on completed declarations to ensure accuracy and compliance

Document Management & Audit Readiness

• Maintain organized, audit-ready declaration files for post-clearance retention requirement
• Ensure all supporting documents are properly filed and traceable for each declaration
• Respond to customs queries, post-clearance inspections, and audit requests as directed
• Report to Declaration Manager on daily workload status, processing progress, and any issues requiring escalation

Experience

REQUIRED QUALIFICATIONS

• Minimum 2 years of hands-on experience in customs declaration operations in Vietnam
• Experience handling import and/or export declarations for complex commodity groups: high-tech electronics, pharmaceuticals, medical devices, chemicals, machinery, FMCG, or similar regulated products across diverse company types: Trading, Export Processing, Export Production, etc.
• Prior experience working within a customs brokerage firm, freight forwarder, or in-house customs team
• Familiarity with post-clearance audit documentation and record-keeping requirements
• Valid Customs Agent Certificate issued by the General Department of Vietnam Customs

Knowledge & Skills

• Operational command of Vietnamese customs declaration procedures, including HS classification, customs valuation, duty/tax calculation and refund, FTA/C/O application, and commodity policy screening
• Proficiency with VNACCS/VCIS electronic customs declaration systems — hands-on filing experience required
• Strong attention to detail and accuracy — zero-error mindset in a high-volume environment
• Ability to manage multiple concurrent declarations and prioritize under time pressure
• Working knowledge of English — ability to read and interpret English-language shipping documents
• Strong automation skills and mindset are advantageous

Education

• Bachelor's degree in International Trade, Customs, Logistics, Supply Chain Management, Economics, or related field

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