Tender Management Business Specialist

Job Description

About PSA BDP:

PSA BDP, a member of the PSA Group, is a leading provider of globally integrated and port-centric supply chain, transportation, and logistics solutions. The company is headquartered in Philadelphia, PA, and employs more than 6,900 people worldwide.

We are a team that celebrates our unique diversity and close-knit community atmosphere. Our core values begin at the very top and span the broad reach of our global community.We offer dynamic careers for those individuals looking to be a part of something bigger and provide unequivocal opportunities for growth within the organization.

PSA BDP serves over 5,000 customers, including some of the world's leading multinational companies within the chemical, retail & consumer, life sciences & pharmaceuticals, and electric vehicle & industrial verticals.

Role summary:

The Tender Management Business Specialist is responsible for the end-to-end execution of air and ocean freight pricing bids in accordance with Tender Management's standard process. The role centers on translating customer scope-of-work data into clear, actionable instructions for internal pricing and cross-functional stakeholders, and on assembling competitive, accurate, and compliant proposals.

Working under the direction of the Regional Tender Manager, the Business Specialist manages individual RFQ projects through every stage—from requirement analysis and stakeholder coordination to pricing compilation, quality checks, and final submission. Precision in data handling, attention to bidding instructions, and adherence to timelines are fundamental to the role.

The Business Specialist collaborates closely with global pricing colleagues, Finance, Legal, and Sales/Marketing contacts to ensure proposals reflect both market competitiveness and sound risk/yield positioning. While not carrying people-management responsibilities, the role is expected to contribute to team knowledge-sharing, support peers, and actively participate in process improvement initiatives.

Responsibilities:

• Execute large-scale air and ocean transportation RFQs end-to-end, following Tender Management's standard process from intake through submission
• Analyze customer scope-of-work documentation and bidding instructions, translating requirements into structured, actionable briefs for Pricing and other internal stakeholders
• Coordinate input from global pricing colleagues, Finance, Legal, and Sales/Marketing to build complete and competitive proposals
• Perform rigorous quality checks on pricing data, ensuring accuracy, internal consistency, and alignment with customer requirements
• Manage submission and upload processes, version control, and additional pricing rounds with precision and timeliness
• Conduct risk/yield and competitiveness analysis in collaboration with pricing and commercial stakeholders
• Maintain project records, update pipeline reports, and communicate RFQ statuses to the Regional Tender Manager
• Utilize and maintain Tender Management tools, templates, and resources; flag opportunities for improvement
• Support fellow team members, share knowledge, and contribute to continuous process improvement

Job Requirements

Key competencies:

Generic standards

• Self-starter, flexible, accountable
• Critical thinker
• Effective/persuasive communicator
• Adept in complex and detailed work
• Planning, coordination, and result oriented

Functional standards

• Think and act as a project manager
• Manage stakeholders to get thing done
• Strong multitasking skills and work prioritization skills
• Precision in managing data

Performance indicators

• Hit ratio
• On-time performance
• Record-keeping of finished documents, and completed projects
• Maintenance of pipeline data at a regional level

Key interfaces

• Commercial organization
• BDPT and other products
• Local pricing counterparts and operations
• Use of tools including Sourcify and Xeneta

Qualifications and experience:

• Education: Graduate from relevant and/or compatible programs
• Proficient in: Business English, MS Suite, freight forwarding, logistics & transportation
• Advanced excel skills
• Minimum 5 years of professional working experience in pricing, procurement, TM, product development, inside sales, freight forwarding operations, etc.
• Previous experience with cross-functional teams, multicultural environments and project-based work is a must
• Mastery of an additional language (German, French, Spanish, etc.) is highly desirable

Please visit our website: www.psabdp.com

*** This is a great opportunity to advance your career! Come join our growing PSA BDP team!***

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