Sales Operations & Logistics Coordinator

About Seprify

Headquartered in Marly (CH), Seprify AG, a spin-out from the University of Cambridge and the University of Fribourg, develops high-performance, cellulose-based ingredients to replace conventional materials across industries. We’re a scaling deep-tech company combining scientific excellence with entrepreneurial execution.

This role is at the heart of our commercial engine, ensuring seamless operations, accurate reporting, and global logistics. You’ll own critical processes that directly impact revenue, customer satisfaction, and operational efficiency, with the autonomy to shape how we scale.

Role Overview

We’re looking for a hands-on, detail-oriented professional to own the end-to-end sales operations and logistics workflows for Seprify. This is a high-impact position where you’ll drive accuracy, compliance, and efficiency in a fast-moving scale-up.

You’ll work at the intersection of finance, sales, and supply chain, ensuring our sustainable materials reach customers globally, on time, in full, and with flawless documentation. This is your chance to shape the future of our organization as we scale. If you thrive in a lean, dynamic environment where your work directly enables revenue growth, this is your opportunity.

Responsibilities

🔹 Own End-to-End Processes

• Own the full Order to Cash cycle, from validating sales data to ensuring compliant financial reporting revenue recognition and following up on customer payments.
• Logistics Leadership: Own global sample shipments and commercial product logistics. Act as the logistics liaison for customer inquiries (shipment status, documentation).

🔹 Drive Execution

• Sales Order Management: Process orders in Odoo/ERP, aligning with inventory, lead times, and customer needs. Ensure seamless cross-border shipments with accurate declarations and adherence to regulations
• Inventory Coordination: Monitor stock levels for samples and commercial products by meticulously tracking batch numbering. Reconcile stock levels with the financial reports.
• Generate customer invoices, onboard customers in accounts payable matters, follow up on collections.
• Own the Customer & Product Master Data: Maintain customer contracts and product data in Odoo to ensure accuracy and regulatory compliance, while helping shape the system to fit business needs.
• Process Improvement: Identify bottlenecks in order-to-cash or logistics and propose scalable solutions (automation, ERP optimizations).
• Revenue Accounting: Prepare finance reconciliations, revenue tracking, and audit support. Support reporting of sales trends, logistics costs, and lead times.

Qualifications

🔹 Experience:

• 3+ years in sales operations, logistics, or supply chain administration.
• Customs documentation experience (HS codes, commercial invoices).

🔹 Technical Skills:

• Familiarity with ERP systems (ideally Odoo) and shipping platforms.
• Meticulous data entry and basic accounting principles (revenue recognition).

🔹 Soft Skills:

• Analytical and process-driven: Structured thinker who connects data to business impact.
• Ownership mentality: Accountable for seamless workflows, no detail too small, no problem too big.
• Pro-active thinker: Anticipate customer and internal needs before they arise.

🔹 Language: Fluent English; French or German is a strong advantage

Why Join Seprify?

• Impact: Shape the operational backbone of a deep-tech scale-up transitioning from validation to global production.
• Ownership: Take end-to-end responsibility for critical processes in a lean, high-growth team.
• Collaboration: Work alongside scientists, engineers, and commercial leaders to bring sustainable materials to market.
• Growth: Direct exposure to leadership and strategic decisions as we scale.

Next Steps:

Send your CV and a brief motivation letter to [email protected] referencing "Sales Operations & Logistics Coordinator".

Responsibilities

🔹 Own End-to-End Processes

• Own the full Order to Cash cycle, from validating sales data to ensuring compliant financial reporting revenue recognition and following up on customer payments.
• Logistics Leadership: Own global sample shipments and commercial product logistics. Act as the logistics liaison for customer inquiries (shipment status, documentation).

🔹 Drive Execution

• Sales Order Management: Process orders in Odoo/ERP, aligning with inventory, lead times, and customer needs. Ensure seamless cross-border shipments with accurate declarations and adherence to regulations
• Inventory Coordination: Monitor stock levels for samples and commercial products by meticulously tracking batch numbering. Reconcile stock levels with the financial reports.
• Generate customer invoices, onboard customers in accounts payable matters, follow up on collections.
• Own the Customer & Product Master Data: Maintain customer contracts and product data in Odoo to ensure accuracy and regulatory compliance, while helping shape the system to fit business needs.
• Process Improvement: Identify bottlenecks in order-to-cash or logistics and propose scalable solutions (automation, ERP optimizations).
• Revenue Accounting: Prepare finance reconciliations, revenue tracking, and audit support. Support reporting of sales trends, logistics costs, and lead times.

🔹 Experience:

• 3+ years in sales operations, logistics, or supply chain administration.
• Customs documentation experience (HS codes, commercial invoices).

🔹 Technical Skills:

• Familiarity with ERP systems (ideally Odoo) and shipping platforms.
• Meticulous data entry and basic accounting principles (revenue recognition).

🔹 Soft Skills:

• Analytical and process-driven: Structured thinker who connects data to business impact.
• Ownership mentality: Accountable for seamless workflows, no detail too small, no problem too big.
• Pro-active thinker: Anticipate customer and internal needs before they arise.

🔹 Language: Fluent English; French or German is a strong advantage

Why Join Seprify?

• Impact: Shape the operational backbone of a deep-tech scale-up transitioning from validation to global production.
• Ownership: Take end-to-end responsibility for critical processes in a lean, high-growth team.
• Collaboration: Work alongside scientists, engineers, and commercial leaders to bring sustainable materials to market.
• Growth: Direct exposure to leadership and strategic decisions as we scale.

Next Steps:

Send your CV and a brief motivation letter to [email protected] referencing "Sales Operations & Logistics Coordinator".