Administrative Assistant (5761)

Administrative Assistant (5761)

Location Norfolk, VA

Job Code 5761

# of Openings 1

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OLH Technical Services, LLC, a government contracting industry leader, is seeking an Administrative Assistant to join our Team. This position is located in Norfolk, VA.

Position Description

The Administrative Assistant will provide administrative support to the OLH and GVI Leadership team.

Position Responsibilities

• Provide day-to-day administrative support to the management team.
• Schedule, coordinate, and order maintenance items as needed for the OLH/GVI office and office equipment.
• Assist with drafting job requisitions and phone screening candidates as needed.
• Assure confidentiality in handling of all companies, shareholder, and executive information and business.
• Assist with office document management, filing (both physical and electronic), scanning, and disposal.
• Prepare meeting packets and presentations if needed.
• Other duties, as assigned.

• Administrate personnel security clearance processes to include coordinating initial clearance submissions and periodic reinvestigations of staff, providing guidance and instruction to staff to ensure completion of security paperwork, collection of electronic fingerprinting of initial clearance candidates, and providing follow-up clearance report status on processed clearances to managers for specific contracts. 
• Maintain security documentation and files.
• Provide and document employee security briefings, debriefings, investigate and report security violations and incidents. 
• Assist with development, implementation, and tracking of security training. 
• Provide security support to Human Resources, Contracts, and Proposal teams. 
• Provide access control support to requests for badges, access cards, and visits, as required by contract. 
• Other administrative duties, as required.

• High School Diploma required, college degree preferred, or equivalent of education plus experience in administrative activities.
• US Citizen. 
• Must possess either a current DoD Security Clearance at the Secret or higher level or can obtain and maintain a DoD Secret Security Clearance.
• Ability to learn detailed tasks quickly and efficiently.
• Excellent written and verbal communication skills.
• Proficient use of Microsoft Office programs for various projects.
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks.
• Demonstrated ability to handle confidential information with discretion and be adaptable to various competing demands with the highest level of service and response.
• Strong interpersonal skills and the ability to build relationships with stakeholders.
• Highly resourceful team player with the ability to manage time and work effectively independently.
• Ability to achieve high performance goals, multi-task, and meet deadlines in a fast-paced environment.
• Strong knowledge of general clerical procedures and practices.

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

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