Virtual Assistant

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours About the Role We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business. This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work. If you’re someone who is organized, proactive, and reliable, this role is built for you. What You’ll Own Administrative & Executive Support (Primary Focus) - Manage calendars, meetings, and scheduling across time zones - Coordinate calls and ensure smooth daily planning - Draft and send professional emails, documents, and communications - Prepare meeting notes and track follow-ups Data & CRM Management - Update and maintain records in: - HubSpot - Salesforce - Zoho CRM - Manage spreadsheets and operational trackers - Organize digital files in: - Google Drive - Dropbox - SharePoint Research & Task Execution - Conduct online research: - Competitors - Vendors - Market insights - Turn research into: - Structured summaries - Presentations - Support ad hoc and project-based tasks Customer & Vendor Coordination - Respond to basic client inquiries or route appropriately - Communicate with vendors and track outstanding items - Ensure follow-ups are completed on time Operations & Project Support - Assist with: - Invoicing and expense tracking - Light bookkeeping (if required) - Update project management tools: - Trello - Asana - Notion - Monday.com What Makes You a Strong Fit - You are highly organized and detail-oriented - You can manage multiple tasks without dropping the ball - You communicate clearly and professionally - You are proactive and don’t wait for instructions - You are reliable, responsive, and accountable Required Experience & Skills - 1–2 years experience as a: - Virtual Assistant - Administrative Assistant - Operations Support role - Proficiency in: - Microsoft Office - Google Workspace (Docs, Sheets, Gmail, Calendar) - Strong time management and multitasking ability - Reliable internet and remote work setup Nice to Have - CRM experience: - HubSpot / Salesforce / Zoho CRM - Familiarity with: - QuickBooks / Xero - Experience supporting: - Founders - Startups - Remote teams - Managing multiple clients or executives What a Typical Day Looks Like - Review calendars and inboxes, prioritize urgent items - Schedule meetings and coordinate logistics - Update CRM records and trackers - Prepare documents, reports, or summaries - Conduct research for ongoing projects - Follow up with vendors or clients - Send end-of-day updates and prep for next day In short: You ensure everything runs smoothly and nothing falls through the cracks. Key Metrics (KPIs) - Tasks completed accurately and on time - Calendar & inbox management efficiency - No missed meetings or deadlines - Clean, organized systems and documentation - Strong responsiveness during working hours - Positive feedback from clients and stakeholders Why This Role Stands Out - High ownership and visibility across operations - Exposure to multiple business functions - Clear expectations and structured workflows - Opportunity to grow into operations or executive roles - Work directly with founders and decision-makers Interview Process - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (mock inbox/calendar + research task) - Client Interview - Offer & Background Verification Apply Now If you: - Thrive in fast-paced, remote environments - Are organized, proactive, and detail-driven - Enjoy supporting operations and execution This role is a strong fit.

Apply directly on RemoteJobs.org: https://remotejobs.org/remote-jobs/virtual-assistant-pavago-himalayas.ap