Executive Assistant to Chief Executive Officer

About the role

Executive Assistant reporting directly to the CEO of MUSE AI. This is not a traditional administrative role. You'll sit in on senior executive meetings, support commercial negotiations and new market planning, and coordinate legal and financial reviews. Alongside the strategic support work, you'll own the operational responsibilities that keep the business running smoothly: sales performance tracking, finance/accounting liaison, and HR coordination.

The role suits someone who's ready to step up into CEO-adjacent work: comfortable moving between the executive room and hands-on execution, and looking to grow scope over time.

Strategic support

• Participate in senior executive meetings, prepare briefings, and capture decisions and follow-ups
• Support commercial negotiations: prep, research, and materials
• Assist with new market entry planning across APAC
• Coordinate legal and financial reviews with external counsel, finance, and internal stakeholders
• Draft and refine internal and external communications on behalf of the CEO
• Support the CEO's meeting preparation and priority calendar management

Operational ownership

• Track and report on weekly sales growth metrics
• Serve as the primary liaison with finance and accounting on operational matters
• Handle HR paperwork and coordination (onboarding, contracts, benefits admin)

Ideal profile

• 5–10 years in a professional services, chief-of-staff-adjacent, business operations, or senior EA role
• Manage highly confidential documents and sensitive internal information with strict adherence to confidentiality protocols.
• Strong business acumen; comfortable getting up to speed quickly on unfamiliar deals, markets, and financial questions
• Background in late-stage startup, venture capital, or software
• Fluid across strategic and operational work; comfortable in the boardroom and equally comfortable owning execution tasks
• Fluent English and Chinese
• Bachelor's degree or above.

Nice to have

• Familiarity with B2B enterprise sales operations
• Familiarity with AI agentic ways of working

Working arrangement

• Report directly to the CEO
• Taiwan-based
• Occasional travel to Singapore, mainland China, and across Southeast Asia