Regional Operations Manager

Main tasks and responsibilities

Overall Responsibilities

• Under the lead of the Regional Manager (RM), play a key role in the development and implementation of the countries workplans and strategy
• Ensure compliance with AVSI policies, procedures and local laws
• Develop and implement annual departmental plans
• Supervise Country Operations Managers.

Finance and Administration

• Countries’ budget oversight: Monitor budgets, actual expenses, monitor cash flows and report financial performance regularly to management
• Ensure project implementation meets donors’ compliance requirements
• Support Country Operations on administrative and financial aspects
• Oversee budget elaboration and revisions and financial reporting
• Support the development and maintenance of countries financial documents, procedures, guidance, and tools, including strategy, ensuring consistency across the countries program and in line with organizational standards
• Ensure that budgeting, accounting, year-end procedures, and other financial processes take place in adherence to AVSI policies and procedures, and donor and auditor requirements
• Ensure controls, risk mitigation and compliance procedures are in place.

Procurement&Logistics

• Support Country Operations Manager in the revision of key supply contracts and their management.
• Supervise international and national procurement process

Human Resources

• Performance management process: setting clear goals aligned to strategic priorities and follow up and support operations staff’s achievement
• Train and develop ESA operations staff capacity on administrative, financial and budgeting responsibilities
• Plan national and international operations staff requirements together with RM/RHR.

Program Development

• Draw up plans, proposals and budgets for new projects
• Proactively contribute to program development and strategy.

As a member of the Strategic Management Team

• Actively engage in problem solving through informed and innovative solutions
• Supervise compliance with local legislation and provide support regarding legal issues.

Essential Requirements

• University degree in Business Administration, Economics or equivalent field
• Master’s degree in relevant field would be an added advantage
• Minimum 10 years of progressive experience in finance, accounting, or audit roles, preferably within INGOs, multinational organizations, or complex operational environments
• At least 5 years previous field experience in an NGO, ideally in a similar role.

Required Skills And Experiences

• Computer skills: Excellent knowledge of the main Office IT tools + accounting and ERP software
• Demonstrated excellent ability to coordinate, supervise and manage multiple teams, and maintain strong relationships with donors, and other stakeholders
• Proven track record of supporting a senior management team, and providing strategic support
• Excellent knowledge of the requirements of major donors, experience in budgeting and reporting to donors, and in managing external audits
• Excellent planning, management and coordination skills, with the ability to organize a workload comprised of varying and changing tasks and responsibilities
• Strong capacities of financial management and planning
• Good attention to detail and analytical skills
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Strong communication and interpersonal skills in English and French, with experience in managing multicultural teams
• Previous experience in the ESA Region will be considered an advantage.
• AVSI reserves the right to request information from previous employers regarding any disputes, safeguarding concerns, investigations, or disciplinary actions, and to require the candidate to provide criminal and civil records, for the purpose of assessing the worker’s professional suitability for roles involving contact with vulnerable individuals, including children and adults.
• AVSI applies the principle of inclusiveness and non-discrimination in its selection process, ensuring equal opportunities regardless of sex, age, ethnicity, nationality, sexual orientation, gender, marital status, religious belief, disability, or belonging to protected classes.