Executive Assistant to the Founder/CEO

Location: Hybrid--but prefer Miami, FL

Company: Mayorga Coffee & Cultura Beverage Holdings

About the Role

We are seeking an elite, highly adaptable Executive Assistant to serve as the right hand to our Founder and CEO. This is not a traditional administrative role. You will be the central nervous system of a multifaceted executive office, acting as a gatekeeper, project manager, administrative support, and growth driver.

You will support the Founder/CEO’s daily operations across a $100M+ international enterprise , drive sales and logistics for a high-growth canned RTD espresso startup, support the supervision of an active industrial real estate investment portfolio, and handle high-level personal logistics. You are a proactive problem solver and an operational force multiplier who anticipates needs before they arise, allowing the CEO to focus strictly on high-leverage strategic growth. You love travel, solving problems, and executing on detailed plans.

Key Responsibilities

Executive & CPG Business Support

• Calendar & Time Management: Command a complex, ever-changing schedule across multiple time zones, prioritizing meetings and troubleshooting conflicts in real-time.
• Gatekeeping & Communication: Serve as the primary liaison between the CEO and internal leadership, external agencies, retail buyers, and supply chain partners.
• Information Flow: Draft, edit, and filter executive correspondence, and assist with high-stakes initiatives, including preparing presentation decks and tracking KPIs.
• Sales & Business Development: Support CEO in communications and administrative follow ups with retailers, grocers, and other resale partners

Operations & Sales Hustle

• Brand Command Center: Act as the operational hub for beverage startup, managing day-to-day logistics, tracking inventory, and ensuring seamless communication with our co-manufacturing partner and creative agencies.
• Sales & Account Follow-Up: Execute relentless, professional follow-ups with retail buyers, distributors, and wholesale accounts. You will ensure no lead goes cold and actively help drive the brand toward our ARR milestones.
• Retail Rollout Management: Support the execution of our market entry strategies, including coordinating D2C fulfillment logistics, managing Amazon Prime inventory, and organizing weekend wet sampling/demos for regional club rotations (Costco).
• Cross-Functional Leadership: Step in wherever needed to solve problems across the RTD entity ecosystem—from tracking creator seeding campaigns to reviewing packaging proofs—acting as the CEO's proxy to keep the brand moving forward at warp speed.

Real Estate Investment Operations

• Transaction Coordination: Act as the primary point of contact for brokers, property managers, inspectors, attorneys, and contractors.
• Timeline Management: Track document-heavy processes, manage strict contingency/closing deadlines, and maintain meticulous files for all properties.
• Financial Administration: Execute elementary bookkeeping tasks, process invoices, track expenses, and assist with property management renewals or audits.

High-Level Personal Support

• Travel Coordination: Arrange comprehensive, seamless domestic and international travel itineraries (flights, ground transport, accommodations).
• Confidentiality & Discretion: Handle highly sensitive financial, legal, and personal information with absolute discretion and a vault-like level of trust.
• Lifestyle Management: Manage personal appointments, run ad-hoc errands, and oversee personal property maintenance to completely unburden the CEO’s mental bandwidth.

Your Qualifications

• Experience: 5+ years of experience as a high-level Executive Assistant, Chief of Staff, or Operations Manager supporting a Founder or C-suite executive.
• Language Skills: Fully bilingual in English and Spanish is strictly required to interface effectively with our Latin American supply chain and Miami-based operations.
• Proactive Anticipation: You do not wait to be told what to do. You understand the ebb and flow of executive priorities and prepare solutions before problems arise.
• Chaos Manager: You are highly organized, detail-obsessed, and capable of managing 15+ competing priorities without letting a single detail slip.
• Commercial Instincts: You aren't afraid to pick up the phone to close a loop with a retail buyer or negotiate a deadline with a vendor.
• Tech Fluency: Highly proficient in modern office software, CRM/database management, presentation design (PowerPoint/Gamma), and rapid communication tools.
• Travel Availability: Willing to travel to support customers, meet with prospects, engage with other team members, and provide overall support

Compensation & Benefits

• Base Salary: $90,000
• Performance Bonus (15%–20% Target): A structured annual bonus plan designed to reward direct impact across all three business verticals:
• Mayorga Coffee Growth (45%): Awarded for relentless sales outreach follow-through with retailers/grocers, keeping executive leadership projects on schedule, and optimizing CEO operational bandwidth.
• RTD Beverage Growth (45%): Awarded for hitting key sales pipeline milestones, managing buyer follow-ups, and executing co-manufacturing/inventory timelines.
• Real Estate Portfolio Operations (10%): Awarded for support in property administration, supporting transaction coordination, and supporting managing closing/due diligence timelines..
• Benefits: Comprehensive health coverage, PTO, 401(k) matching, and the opportunity to work alongside a high-growth executive office.