Executive Assistant / Chief of Staff

Job Description

Executive Assistant / Chief of Staff (Belgrade, Serbia)

Location: Belgrade, Serbia

Department: Administration / Executive Office

Reporting to: General Manager, Europe

About FAMSUN

FAMSUN is a leading global provider of integrated solutions for feed, food processing, grain handling, oilseed processing, and intelligent manufacturing. With operations spanning more than 100 countries and regions, we are committed to delivering innovative technologies and comprehensive engineering solutions to customers worldwide.

To support our continued expansion in Europe, we are seeking a highly organized and proactive Executive Assistant / Chief of Staff to support the General Manager and oversee the daily operation of the regional office in Belgrade.

Position Summary

This role serves as the trusted business partner to the General Manager, providing executive support while coordinating cross-functional operations across the European business. The successful candidate will ensure efficient office administration, facilitate internal communication, coordinate key projects, and support strategic initiatives.

This is an excellent opportunity for an ambitious professional who enjoys working in an international environment with high visibility and broad responsibilities.

Key Responsibilities

Executive Support

• Manage the General Manager's calendar, travel arrangements, and meeting schedules.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Take meeting minutes and follow up on action items to ensure timely execution.
• Coordinate communication between headquarters and European regional teams.

Office Management

• Oversee the daily operation of the Belgrade office.
• Manage office facilities, vendors, procurement, and administrative budgets.
• Organize company meetings, customer visits, internal events, and business travel.
• Ensure compliance with local administrative policies and company procedures.

Business Coordination

• Coordinate cross-functional projects involving Sales, HR, Finance, Procurement, and Engineering.
• Monitor project progress and provide regular updates to management.
• Assist in preparing business reports, KPI dashboards, and management presentations.
• Support strategic initiatives and special projects assigned by the General Manager.

Communication & Stakeholder Management

• Serve as the primary contact between the General Manager and internal/external stakeholders.
• Maintain strong relationships with local service providers, partners, and government agencies when required.
• Support communication with global headquarters and international offices.

Qualifications

• Bachelor's degree in Business Administration, Management, Economics, or a related field.
• Minimum 5 years of experience as an Executive Assistant, Office Manager, Chief of Staff, or similar leadership support role.
• Experience working in an international or multinational company is highly preferred.
• Strong project coordination and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and integrity.
• Strong analytical and problem-solving skills.

Languages

• Fluent English (written and spoken) is required.
• Serbian is required.
• Chinese language skills would be considered an advantage but are not mandatory.

Preferred Qualifications

• Experience supporting senior executives or C-level management.
• Familiarity with international business operations.
• Experience coordinating cross-border teams.
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Teams) and modern collaboration tools.
• Strong intercultural communication skills.

What We Offer

• An opportunity to work with a globally recognized industrial technology company.
• Exposure to international business and senior leadership.
• Competitive salary and benefits package.
• Professional development and international career growth opportunities.
• A collaborative, multicultural, and dynamic working environment.

Why Join FAMSUN?

As FAMSUN continues expanding its European operations, this role offers a unique opportunity to work closely with executive leadership and contribute directly to the company's international growth strategy. You will gain broad exposure to business operations, strategic projects, and cross-cultural collaboration while building a long-term career within a global organization.