Director Operations and Admin (m/w/d)

ABOUT US

Linvo AG is a Swiss family office and FINMA-licensed wealth manager headquartered in Zürich. We provide comprehensive services across asset management, structuring, and real estate investments. Our firm combines Swiss financial expertise with a global outlook, supporting discerning clients with investments and projects across the globe.

THE ROLE

We are looking for a highly capable, experienced generalist to take over our Director Operations and Admin function. You will be the operational backbone of the firm — coordinating across teams, managing internal processes, handling client communication, and supporting the executive team. The right candidate thrives in a fast-moving environment, takes full ownership of their domain, and can navigate the complexity of a multi-entity, internationally oriented financial services firm.

KEY RESPONSIBILITIES

Team coordination

Track tasks and performance across all employees; coordinate workstreams and ensure deadlines are met

Client communication

Manage professional communication with UHNW clients, partners, and external service providers

Legal case management

Support and coordinate ongoing legal matters in collaboration with internal and external counsel

Compliance (optional)

Involvement in FINMA/VQF-related compliance processes, AML, and KYC workflows

General operations

Day-to-day operational management; document handling, process ownership, vendor coordination, and executive support across multiple group entities

YOUR PROFILE

– 5+ years of experience in a Director Operations, Head of Administration, Office Manager, or equivalent senior generalist role

– Proven track record in a regulated financial services or professional services environment

– Strong organizational skills — ability to manage multiple priorities and entities simultaneously

– Experience in coordinating teams, tracking performance, and managing cross-functional tasks

– Hands-on mentality: you execute, not just oversee

– Professional-level client communication skills, written and verbal

– Experience with legal documentation and case coordination [advantage]

– Familiarity with FINMA/VQF compliance, AML, KYC [strong advantage]

LANGUAGES

German — required (mandatory)

English — required (mandatory)

Italian — advantage

French — advantage

WHAT WE OFFER

– A central, high-impact role with real ownership and direct access to senior leadership

– Exposure to complex, international wealth management and family office operations

– A lean, high-performing team in a FINMA-regulated boutique environment

– Competitive compensation commensurate with experience

– Office in the heart of Zürich