Project Compliance Support Analyst

What you'll do:

Support EMEA Customer Projects by coordinating compliance documentation, verifying requirements against predefined compliance matrixes, managing project-related platforms, and ensuring documentation accuracy for cross-border project activities.

This position provides administrative and coordination support to EMEA Customer Projects:

Document Control
• Maintain and organise controlled project documentation, ensuring files are current, properly filed, and accessible
• Verify that required documents exist and meet predefined criteria using established compliance matrices
• Perform structured document audits to confirm documentation is complete, accurate, and correctly reflects recorded evidence
• Track document status and follow up on missing or expiring documentation

Compliance Administration
• Check project requirements against predefined compliance matrixes provided by the functions as appropriate - Legal, EHS, HR, etc
• Identify missing requirements and escalate to appropriate specialists for resolution
• Support the administration of compliance processes for personnel working across national borders
• Coordinate completion of required training records and employee registrations

Systems Coordination
• Manage and maintain internal and client EHS SaaS platforms, ensuring data accuracy and system integrity
• Generate reports and extract data as required for project and compliance purposes
• Support system updates and user access administration

Customer Support Coordination
• Support new project enquiries by gathering and providing required documentation
• Liaise with internal stakeholders to compile information for customer requirements

Qualifications:

• Bachelor's degree in Business Administration, Quality Management, Document Management, or related field.
• 3-5 years of experience in compliance administration, quality assurance, document control, or project administration.

• Strong document management and organisation capabilities.
• Excellent attention to detail with ability to verify information against predefined criteria.
• Strong systems and reporting skills with experience in SaaS platforms.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiarity with SAP, PowerApps, or similar tools.
• Customer-facing administrative skills with ability to respond professionally to enquiries.
• Language: Fluent in English, both written and spoken.
• Good interpersonal skills with the ability to work both independently and in a team environment.
• Basic understanding of EHS requirements (desirable but not essential).
• Possess a cooperative temperament and demonstrated ability to maintain positive working relationships.