Project & Pipeline Operations Assistant

This is a remote position. Supporting core administrative and project management workflows, this flexible contract position plays a vital role in enabling operational efficiency and strategic business growth. Working approximately 10 - 15 hours per week, the position focuses on centralising diary management, streamlining project tracking, and maintaining pipeline follow-ups to ensure key client deliverables and leads are managed effectively. The focus of this role is on achieving consistent outcomes and meeting weekly deadlines rather than following a rigid daily schedule. Operating in a fully remote capacity, the successful candidate will handle day-to-day coordination, maintain cloud-based management tools, and occasionally assist with proposal presentation design. Key Responsibilities - Manage diary schedules and coordinate appointments to optimise weekly productivity. - Maintain and update project management platforms to ensure administrative workflows run smoothly. - Track and execute operational pipeline follow-ups so that potential leads receive timely communication. - Assist with the creation of proposal presentations and promotional designs. - Ensure all assigned weekly deliverables and administrative milestones are met consistently. - Support content marketing schedule & operations (posting on LinkedIn, maintaining schedule, etc.) Requirements - Proven experience in virtual administrative, operational, or project support roles. - Demonstrated ability to manage schedules, track operational pipelines, and maintain digital workflows. - High level of self-motivation with the ability to meet deadlines independently in a remote setup. Desirable Requirements - Language proficiency in English - Language proficiency in Dutch or French are also welcome, not required Required Software Skills - Google Workspace (Gmail and Drive) - Notion - Trello - monday.com - Canva Benefits - Flexible working schedule focused on weekly outcomes rather than fixed hours. - Benefits and culture details have not been provided beyond the flexible working arrangement.

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