Property & Asset Manager – Landlord Partnerships

Company Description

Expansive creates flexible, well-designed workspaces that help people and organizations thrive. The company owns, develops, and operates 41 locations across the U.S., offering team suites, private offices, meeting rooms, and event spaces available by the month, day, or hour. Expansive supports a range of workplace needs, from hybrid work strategies and corporate meetings to focused individual work, with venues that include roof decks, training rooms, patios, balconies, and a biergarten. Prospective team members join a growing organization focused on customizing workspace solutions for clients and enabling great work to happen in welcoming, professional environments.

Role Description

This is a full-time, on-site Asset Manager – LL Partnerships role based in Madison, WI. The Asset Manager will oversee and optimize performance of landlord partnerships, including monitoring financial and operational results for assigned properties, preparing reports, and recommending strategies to enhance asset value. This role will coordinate with internal teams and external stakeholders to support leasing activity, property improvements, and compliance with partnership agreements. The Asset Manager will regularly review market conditions, contribute to budgeting and forecasting, support negotiations related to asset management, and help maintain strong, professional relationships with landlords and other partners. The position requires consistent portfolio oversight to understand property operations, engage with local teams, and ensure that assets meet Expansive’s standards for client experience and profitability.

Primary Duties

·Asset Management and Property Management work on Set of Expansive properties to drive NOI improvement with Focus on LL Partnership Properties

·Budgeting, Modeling, Underwriting of Expansive Owned and LL Partnership properties to drive the standards on NOI improvement

·Improvements in LL partnership owner reporting so they have confidence each expansive site is driving towards goals and when we are failing to meet goals, see the steps we are taking to achieve them.

·Drive LL partnership kick off schedule and calendars so that each functional group stays in sync with each other when deliver a new center for start up

·Control and Improve costs on all centers

·Support the Asset Management and Property Management teams in accomplishing our operational goals and reporting requirements

·Track, analyze and report on KPI’s, and make recommendations to increase performance

·Focus cost controls on LL partnerships zeroing in on G&A Budgets and how we can refine and always show value for owners in how they generate more revenue

·Build a key analysis so we show these costs are much lower than competitors’ and that our approach minimizes costs for owners

·Create new metrics to help ownership of LL partners see the value in terms of NOI /SF as compared to NOI/SF of a Commercial Lease

·Learn to build the right suggested Recipes for success on all LL partnership properties

·Work with LL partnership Sales team to constantly refine and improve model and costs so we are presenting NOI scenarios that we can deliver and that meet expectations of Owners

·Work with all other analysts and asset managers to find right property management solutions for LL properties and work to implement them with site teams

·Own start up and Development budgets for LL partnerships and work to coordinate actions on these so we can accurately report to owners on our progress

·Create goals of NOI improvement on any property you work with including (communication, analysis, cost improvements, coordination, quarterly reporting, monthly TPR reporting and LL partnership owner reporting)

·Review and analyze financial reports, provide thoughtful and timely insights

·Populate and analyze critical asset and portfolio performance dashboards

·Assist with forecasting revenue, expenses and cash flow with scenario and sensitivity analyses

·Help maintain accurate property Rent Rolls and Stacking Plans

·Collect data and Manage data base on Customer & Space attributes for all properties

·Help track rent roll changes throughout the portfolio

·Use and improve existing trackers to be ahead of critical lease expirations and help team understand financial impact of these expirations

·Become a strong user of Yardi, HubSpot, Co-star and other internal software systems

·Drive for successful cross functional site teams where facilities (including custodial); Sales; Community management are aligned on improving buildings

·Where you have buildings with commercial tenants continue with collections, communication, lease administration, and improvements with tenants

·Always manage yourself and your team in accordance with our core values

oDo Right

oDeliver Results

oWork Hard, Stay Humble

o Enjoy the Journey

Qualifications

·Advanced Microsoft Excel skills and Google Sheet Skills

·Strong financial analysis abilities with a high interest in real estate finance and investing

·Familiarity with real estate leases and contracts

·Understanding of Online Marketing and e-commerce and how to use this data and how to improve lead flow and remove friction in landing leases

·Willing to work with and learn from a team of asset and property managers

·A drive to consistently tackle the next priority task and grow the number of things that are being worked to provide insight and capability to the team

·Highly resourceful with excellent written communication skills

Education & Experience

Bachelor’s degree or higher with relevant work experience and a demonstrable history of high achievement in academics, work, and community.

Some Experience with Yardi or pulling data from an integrated operating platform is a big Plus

Interest in how to apply AI tools in looking at marketing and prospect data

Familiarity and interest in digital marketing and how to use data from digital marketing efforts