Jr. eDiscovery Technician Student Trainee (Volunteer)

Summary

Volunteer, project-based opportunity to support real Federal missions, while gaining experience and career-ready skills. Students must be enrolled no less than half-time in an accredited trade school, technical/vocational institute, junior college, college, university, or other accredited institution. With this project, you'll support the eDiscovery Branch in data tracking, quality control, training sessions, and creating deliverables for legal/compliance review.

Duties

• The eDiscovery Branch is responsible for managing electronically stored information (ESI) across the full records lifecycle in support of the FAA's legal, congressional, and public records obligations. Our work ensures that when the agency is required to produce information, whether for litigation, a congressional inquiry, or a Freedom of Information Act (FOIA) request, that information is located, processed, and delivered accurately, on time, and in a legally defensible format. The branch oversees data collection, processing, document review support, platform administration, compliance monitoring, and user training. These functions sit at the intersection of information technology, law, and records management, making the work both technically demanding and organizationally significant. The records we handle directly influence how the FAA is perceived by oversight bodies, the public, and the courts. Delays, errors, or gaps in production can expose the agency to reputational harm, increased congressional scrutiny, or legal consequences, which is why precision and reliability are central to everything we do. As a part-time staff member, you will contribute to real, mission-critical work alongside experienced professionals in IT, compliance, and program management. The Student Trainee will Assisting with data intake, tracking, and documentation for active cases Supporting quality control reviews of processed document sets Updating and maintaining case tracking logs and status reports Helping prepare materials for user training sessions Performing basic platform administration tasks under supervision Organizing and formatting deliverables for legal and compliance review The student will perform selected on the job assignments and receive instruction on agency or departmental goals, objectives, regulations, procedures, occupational hazards, safety standards, inspection techniques and work processes. Desired Experience/Exposure to the following: Familiarity with cloud platforms such as AWS, Azure, or Google Cloud through coursework or hands-on projects Experience with data entry, file organization, and document management in an academic or work setting Strong experience with Microsoft Office applications, particularly Excel, Word, and SharePoint Exposure to data reporting tools such as Power BI or Tableau Experience drafting or editing professional documents, reports, or research summaries Understanding of metadata, file formats, and digital records management concepts Experience building spreadsheets, trackers, or simple dashboards to organize and present information Strong attention to detail developed through academic research, lab work, or quality-focused roles Coursework or project experience in information technology, cybersecurity, records management, law, or a related field APPOINTMENT: If selected, your volunteer role may not exceed a total of 120 days after completing educational requirements. Participation in this program may be terminated at any time. AGREEMENT: All participants must sign a written Volunteer Service Agreement with their manager that clearly identifies expectations of the appointment such as duties, length of appointment, work schedule, training, mentorship etc.

Qualifications

Must be enrolled no less than half-time in an accredited trade school, technical or vocational institute, junior college, college, university, or other accredited educational institution. Qualifications must be met by the closing date of this vacancy announcement.

Education

IF SELECTED, OFFICIAL TRANSCRIPTS WILL BE REQUIRED PRIOR TO EMPLOYMENT. If you do not have an official transcript (original with a raised seal) you should request it today. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html

Requirements

We are not accepting applications from noncitizens.

Evaluations

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

How to apply

Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position. You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register. RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week. Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA. Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible. You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.

What to expect next

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview. For instructions on how to check the status of your application, please go to: USAJOBS Help Guide. Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated. All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Required documents

YOU MUST SUBMIT A COPY OF YOUR TRANSCRIPTS ON OR BEFORE THE CLOSING DATE OF THIS ANNOUNCEMENT. FAILURE TO DO SO WILL RESULT IN LOSS OF CONSIDERATION. If you cannot upload your transcripts to your application, please email a copy to [email protected] and reference the announcement number on the Email. Only supplemental documentation, e.g. transcripts or veteran's documentation will be accepted in combination with your online application. These documents must be uploaded or emailed to [email protected] on or before the closing date of this announcement. All submitted documents should reference the announcement number.

Other information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Eligible applicants meeting the minimum qualification requirements may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or priority grouping and referred to the selecting official for consideration. This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA