Business Development Marketing Specialist

Proposals & Presentations

• Lead development of proposals, qualifications packages, and pitch decks from kickoff through submission
• Gather content from operations, estimating, preconstruction, and business development teams, and translate technical scope into clear, client-ready narratives
• Manage proposal calendars and submission timelines across multiple simultaneous pursuits, flagging conflicts and deadlines early
• Ensure accuracy, consistency, and brand quality across all materials, including formatting, tone, and messaging
• Maintain proposal templates, boilerplate content, resumes, and project sheets, keeping all content current and easy to repurpose
• Coordinate final production, printing, and delivery of proposals to meet client deadlines

Capabilities & BD Materials

• Own capabilities decks and case study updates, ensuring project data, photography, and outcomes are current
• Maintain a library of BD assets, project examples, and past submissions organized for quick reuse across pursuits
• Coordinate project photography and documentation throughout the project lifecycle for use in future proposals and marketing
• Support recruiting materials and company overview content used in hiring and community outreach
• Keep resumes, project sheets, and org charts current as staff and project assignments change

Events, Conventions & Sponsorships

• Coordinate logistics, planning, and execution for conventions, trade shows, and industry events
• Manage sponsorship deliverables, deadlines, and vendor communication to ensure commitments are fulfilled on time
• Support signage, collateral, and booth needs, including design requests and on-site setup coordination
• Track event budgets and reconcile invoices with vendors and internal finance contacts
• Coordinate registration, travel, and staffing logistics for employees attending conferences and industry events
• Maintain a marketing calendar of key industry events, conferences, and sponsorship opportunities

Awards & Recognition

• Track award calendars and deadlines across industry associations and trade organizations
• Gather materials, data, and project details, and coordinate submissions with operations and leadership
• Draft or support award narratives in partnership with the Social/Content Manager
• Maintain a repository of past award submissions and supporting project photography for reuse
• Build and maintain relationships with industry organizations and award program contacts

Internal Marketing

• Support internal communications, culture initiatives, and employee-facing material
• Assist with content for town halls, leadership meetings, and company-wide announcement
• Support employee recognition programs and internal newsletter content
• Help maintain consistency of internal branding and messaging across communication

Project & Vendor Management

• Manage vendor relationships, including printers, event vendors, signage companies, and photographer
• Negotiate pricing, scope, and timelines with outside vendors to stay within budget
• Track timelines, deliverables, and project status across marketing, flagging risks to deadlines proactively
• Maintain a master calendar of marketing deadlines and deliverables across all business unit

Cross-Company Alignment

• Ensure BD materials are consistent across all business units in look, tone, and messaging
• Serve as a liaison between BD, marketing, and operations teams to align on priorities and messaging
• Support leadership with special projects and presentations, including board and client-facing materials
• Support onboarding of new business unit leaders on marketing processes, templates, and resources