Executive Operations & Process Specialist (m/w/d)

Executive Operations & Process Specialist (m/w/d)

Location: Darmstadt | Function: R&D

At Wella Company, we enable individuals to look, feel and be their true selves. As part of our R&D organization in Darmstadt, we are looking for an Executive Operations & Process Specialist (m/w/d) who combines strong organizational excellence, digital mindset and process orientation to support and continuously improve administrative, operational and cross-functional workflows.

THE ROLE

In this role, you will independently manage and coordinate complex administrative, organizational and process-related activities for the R&D organization. You will act as a key interface between R&D Leadership, Finance, Procurement, HR, IT and external partners, ensuring smooth operations, reliable reporting and continuous process improvements. A strong focus of the role is the further digitalization, automation and agentification of recurring processes to increase efficiency, transparency and process reliability.

Key Responsibilities

• Independently manage and coordinate complex administrative and organizational processes within the R&D area.
• Prepare and follow up on meetings, workshops and events, including tracking agreed actions and deliverables.
• Drive SAP-based procurement and operational processes, clarify complex issues and follow up on critical items.
• Collaborate closely with Finance, Procurement and other stakeholders to ensure compliant, timely and efficient workflows.
• Create, analyze and further develop budget overviews, OPEX reports and decision-relevant reporting formats.
• Analyze existing processes and develop sustainable improvement measures, templates, standards and documentation.
• Actively contribute to digital, automated and cross-functional process solutions, including the use of Copilot, vibecoding programs and agent builders.
• Support users in administrative systems and tools and develop pragmatic solutions for process- and system-related questions.

• Completed degree in business administration or equivalent knowledge and skills gained through relevant training and several years of professional experience.
• Relevant experience in complex commercial, administrative or process-related roles with a high degree of independence and interface responsibility.
• Very good MS Office skills, especially Excel and PowerPoint; experience with SAP and administrative systems is required.
• Good knowledge of digital tools such as Copilot, vibecoding programs or agent builders in Foundry is an advantage.
• Strong analytical and process-oriented mindset with the ability to identify improvement potential and implement practical solutions.
• Excellent organizational skills, high level of discretion, reliability and sense of responsibility.
• Strong communication skills in German and English.

• An exciting role in an international beauty company with strong brands and a collaborative culture.
• The opportunity to shape and optimize operational processes within the R&D organization.
• A modern working environment with exposure to digitalization, automation and AI-enabled ways of working.
• Close collaboration with cross-functional stakeholders and leadership teams.

EQUAL EMPLOYMENT OPPORTUNITY

We offer equal employment opportunity to qualified individuals without regard to ethnical origin, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Wella Company with disability laws and makes reasonable accommodations for applicants and employees with disabilities.