Procurement Analyst (On-Site)

Job Summary:

The Procurement Analyst is responsible for managing the end-to-end procurement lifecycle at Neumo, from purchase order creation and spend analysis through vendor performance management and quality assurance. This role serves as a critical link between internal stakeholders, suppliers, and the Finance team, ensuring company expenditures are controlled, compliant, and strategically aligned with organizational objectives.

The ideal candidate brings analytical rigor, vendor relationship skills, and hands-on systems experience to drive procurement excellence across a multi-site distribution and technology environment. This is a high-visibility role with significant opportunity for impact and career growth within a rapidly expanding government technology platform.

Duties and Responsibilities:

Spend Analysis & Cost Management

• Analyze company-wide expenditures to identify cost-saving opportunities, reduce maverick spend, and support budget adherence across all departments and locations.
• Produce regular spend reports segmented by vendor, category, department, and facility to inform category management and procurement strategy decisions.
• Benchmark supplier pricing against market rates to support contract negotiations and evaluate total cost of ownership (TCO) for key categories.
• Maintain procurement dashboards and KPI reporting to give leadership real-time visibility into spend concentration, PO status, and savings initiatives.
• Partner with Finance to reconcile PO data against invoices and accruals, ensuring accuracy across NetSuite, Corpay, and Intacct platforms.

Supplier Performance & Compliance

• Maintain a supplier scorecard framework to systematically track on-time delivery, fill rates, product quality, pricing compliance, and vendor responsiveness.
• Conduct periodic supplier business reviews, document findings, and escalate underperformance with data-backed corrective action recommendations.
• Monitor vendor compliance with contractual obligations, certificate of insurance (COI) requirements, and applicable regulatory standards.
• Assess and manage supplier risk, including financial instability, sole-source dependencies, geographic concentration, and supply continuity threats.
• Maintain accurate and current vendor master data across all procurement and ERP platforms, ensuring data integrity across systems.

Procurement Systems Management

• Serve as a day-to-day user and internal subject matter resource for the following platforms:
• Corpay— purchase order management, AP automation, and vendor payment tracking
• MISys— manufacturing inventory and materials management
• Coupa — strategic sourcing, spend management, and supplier collaboration
• Intacct —financial management, AP, and reporting integration
• Identify system gaps, workflow inefficiencies, or integration issues and collaborate with IT and Finance to drive resolution and continuous improvement.
• Maintain data integrity across platforms through consistent entry standards, periodic audits, and cross-system reconciliation.
• Train and support internal users on procurement system best practices, policy compliance, and proper PO workflow procedures.

Purchase Order Entry & Tracking

• Create and process purchase orders in accordance with company policy, approval thresholds defined in the DOA matrix and confirmed budget availability.
• Track all open POs from issuance through receipt and closure, proactively following up on delayed deliveries, partial receipts, and quantity discrepancies.
• Manage PO amendments, change orders, and cancellations, ensuring all modifications are properly documented, re-approved, and communicated to vendors.
• Coordinate with Accounts Payable to resolve invoice-to-PO mismatches, three-way match exceptions, and facilitate timely and accurate payment processing.
• Maintain complete and audit-ready PO records to support internal controls, financial reporting, and compliance requirements.
• Vendor Quality Assurance & RMA Management
• Lead vendor-facing quality assurance activities, serving as the primary procurement liaison for all quality-related issues in the supply chain.
• Coordinate and actively participate in incoming inspections for received goods, verifying that shipments meet order specifications, quantity requirements, quality standards, and applicable regulatory requirements.
• Identify, document, and formally communicate non-conformances to suppliers; initiate Corrective Action Requests (CARs) and track vendor responses to resolution.
• Manage the Return Merchandise Authorization (RMA) process end-to-end:
• Initiate RMA requests with vendors for defective, damaged, non-conforming, or incorrectly shipped goods
• Coordinate return logistics, credit memo issuance, and replacement order processing
• Track all open RMAs through to closure and escalate aged or unresolved cases to management
• Maintain vendor quality incident log and incorporate quality data into supplier scorecards and periodic performance reviews.
• Collaborate with Warehouse and Operations teams to ensure proper handling, quarantine, and disposition of non-conforming or returned goods.

Education and Experience:

• Associates degree in Supply Chain Management, Business Administration, Finance, or a related field.
• Work experience will be considered in lieu of formal education.
• 2–4 years of experience in procurement, purchasing, or supply chain operations.
• Experience managing purchase orders, vendor communications, contract administration, and sourcing events.
• Excellent written and verbal communication skills; comfortable presenting findings Preferred
• Experience in a distribution, manufacturing, technology services, or government-facing environment.
• Hands-on experience with incoming inspection processes, non-conformance documentation, or RMA management.
• Experience with supply chain risk assessment, supplier diversification strategies, or category management.

Knowledge, Skills and Abilities:

• Demonstrated proficiency with ERP or procurement platforms (Corpay, MISys, Coupa, Intacct, NetSuite, or equivalent).
• Strong analytical skills with the ability to interpret spend data, identify trends, and translate findings into actionable recommendations.
• to Finance, Operations, and senior leadership.
• Advanced Microsoft Excel skills including pivot tables, VLOOKUP/XLOOKUP, and data visualization.
• High attention to detail and strong organizational skills; ability to manage multiple competing priorities simultaneously.
• Familiarity with RFP/RFQ processes, SOW, and contract fundamentals.
• Professional certification such as CPSM (Certified Professional in Supply Management), CPIM, or CSCP is a plus.
• Familiarity with government procurement regulations or public sector supply chain compliance requirements.
• Analytical Thinking: Gathers, synthesizes, and acts on complex procurement data to drive measurable outcomes.
• Vendor Relationship Management: Builds productive, professional, and results-oriented relationships with suppliers.
• Process Discipline: Committed to consistent, documented, and compliant procurement practices that scale.
• Cross-Functional Collaboration: Works effectively with Finance, Operations, Warehouse, Legal, and IT teams.
• Communication: Clearly conveys complex procurement information to both technical and non-technical audiences.
• Integrity: Handles sensitive financial and vendor information with discretion, professionalism, and ethical judgment.

Work Environment:

• Office setting with a moderate noise level.
• The employee will work at an individual workstation, using a telephone and computer.
• This role operates primarily in an office setting with a moderate noise level and periodic visits to warehouse and distribution facilities to support incoming inspections and RMA activities.
• Occasional travel to vendor or Neumo facility locations may be required.

Physical Demands:

• The employee may infrequently be required to lift up to 25 lbs. when assisting with inspection or receiving activities.
• Must be able to remain seated for extended periods.
• Regular use of a computer and other office machinery, such as printers and copy machines.
• Occasional movement around the office.
• Frequent communication via telephone.

Neumo Summary:

With the backing of four decades of public sector expertise and corporate capability, Neumo has successfully supported government services. Neumo was honored and recognized for four (4) consecutive years as a GovTech 100 Company representing the top 100 companies focused on making a difference in and selling to state and local government agencies across the United States.

Neumo is committed to helping communities thrive and brings a wealth of experience combined with innovation. Today, Neumo offers more administrative and financial support to government officials than any other organization. And with a responsive, client-focused approach, we foster partnerships that give our customers the certainty they need to accomplish more.

Neumo offers a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment.

Neumo is an Equal Opportunity Employer. Selection for a position will be made without regard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.