ERP Functional Expert - Payroll

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment.

This position serves as the Functional Expert in Payroll for DoIT overseeing the lifecycle of the Enterprise Resource Planning (ERP) Human Capital Management (HCM) Talent Management Program, starting with design, implementation and transitioning to the operational steady state organization.

In this role, you will plan, develop, and implement multi-jurisdictional payroll policies and procedures for the payroll area of the Program, both during and post implementation.

Additionally, you will work in concert with Program leadership to coordinate and control the implementation and support of the payroll module within the Program, including assuming expert role regarding payroll in permanent organizational structure that oversees the Program cost implementation.

If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carry over year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

Essential Functions

• Subject to management approval, serves as the ERP Functional Expert - Payroll for the Department of Innovation & Technology (DoIT), overseeing the lifecycle of the Enterprise Resource Planning (ERP) Human Capital Management (HCM) Talent Management Program, starting with design, implementation and transitioning to the operational steady state organization.
• Works in concert with Program leadership to coordinate and control the implementation and support of the payroll module within the Program, including assuming expert role regarding payroll in permanent organizational structure that oversees the Program cost implementation.
• Assumes functional expert role for payroll during implementation and in the operational steady state organization, including participating with the Program team during implementation and production support.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with coursework in business or public administration.
• Requires prior experience equivalent to four (4) years of progressively responsible administrative Payroll experience in a complex organization with employees governed by multiple regulations and bargaining contracts.

Preferred Qualifications

• Four (4) years of professional payroll work, including coordinating payroll activities across state agencies or constitutional offices.
• Four (4) years of professional experience in payroll administration principles and practices to business processes, programs, service objectives, activities or operational systems, including reviewing functional requirements and verifying alignment with policy objectives during ERP design, implementation, or steady-state operations.
• Four (4) years of professional experience managing payroll functions for a multi-faceted, diverse workforce, including developing or maintaining payroll reports and resolving payroll-related data integrity issues within an enterprise environment.
• Three (3) years of professional experience designing and implementing a new or major change to a payroll system of record, including approving system changes, directing subject matter experts (SMEs), and evaluating new standardized business processes during ERP implementation.
• Three (3) years of professional experience with payroll financial requirements, including assessing policy impacts, supporting statewide payroll operations, and verifying accurate payroll processing across agencies or constitutional offices.
• Three (3) years of professional experience developing and implementing multi-jurisdictional payroll policies and procedures, including coordinating with program leadership and directing staff to maintain statewide compliance during and after ERP implementation.
• Three (3) years of professional experience with anticipated and delayed payroll processing, including resolving payroll-related conflicts, addressing data integrity issues, and maintaining statewide payroll operations.
• Professional Human Resources Certification(s) in one or more of the following: Society for Human Resources Management- Certified Professional (SHRM-CP), Professional in Human Resources (PHR), IPMA-HR Certified Professional (IPMA-CP), or other similarly related certification(s).
• Ability to analyze complex HR and payroll-related problems, evaluate potential solutions, and implement effective courses of action to resolve employee services or compliance issues.
• Ability to establish and maintain cooperative working relationships with staff, subject matter experts (SMEs), managers, executives, and external stakeholders, fostering collaboration in resolving sensitive HR issues and supporting People Operations team members.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

• Requires the ability to verify identity.
• Requires employment authorization to accept permanent full-time position with the State of Illinois.
• Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history
• Requires the ability to travel in the performance of duties.
• Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, and any other required equipment or devices.
• Requires the ability to work outside of normal business hours to meet deadlines.
• Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Light work involves lifting no more than 20 pounds at a time and requires occasional lifting, carrying, walking, and standing.
• Requires adherence to the revolving door restrictions outlined in 5 ILCS 430/5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General for the Agencies (OEIG) of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.
• Requires compliance with the provisions outlined in section 4A-101 of the Illinois Governmental Ethics Act, necessitating the occupant of this position to file of a Statement of Economic Interest. Pursuant to the Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.), specific state officials and employees are required to annually submit Statements of Economic Interest to the Office of the Secretary of State, which will be accessible to the public for examination and copying. Employees subject to this requirement must also file a Supplemental Statement of Economic Interest with the Executive Ethics Commission, as specified in Executive Order 15-09. Failure to submit these statements in a timely manner may result in fines and penalties.
• The conditions of employment listed are incorporated and/or related to any duties included in the position description.

Work Hours: Monday-Friday, 8:30am-5:00pm

Headquarter Location: 300 W Jefferson St, Springfield, Illinois, 62702