Executive Assistant

EXECUTIVE ASSISTANT

Location: West Hollywood, CA (Onsite 5 days a week)

A prominent and highly visible entertainment company is seeking an exceptional Executive Assistant to partner directly with its Chief Executive Officer. This confidential search is for a career EA who operates at the highest level of the profession and is prepared for a role defined by intensity, trust, and constant motion.

This position requires a true 24/7 mindset, significant overtime, and an unwavering commitment to excellence. The successful candidate will function as an extension of the CEO, anticipating needs, managing competing priorities, and navigating a dynamic, high-stakes environment with precision and discretion.

Core Responsibilities

• Orchestrate an ever-changing, high-volume calendar with expert prioritization and judgment
• Coordinate complex domestic and international travel, often on short notice
• Serve as a strategic gatekeeper and trusted liaison across senior executives, industry leaders, talent, agencies, studios, and partners
• Leverage existing relationships and knowledge of key industry players to facilitate access, communication, and scheduling efficiency
• Draft, review, and manage communications on behalf of the CEO with accuracy and tone sensitivity
• Prepare detailed briefings, materials, and action items for meetings and key engagements
• Proactively identify issues, solve problems, and “manage up” to ensure seamless executive effectiveness
• Oversee and drive special projects with cross-functional visibility
• Maintain real-time awareness of industry activity, relationships, and key stakeholders

Required Experience & Skills

• 10+ years supporting C-level executives, ideally within entertainment, media, or similarly fast-paced sectors
• Strong, current knowledge of the entertainment landscape
• Existing network or demonstrated ability to quickly navigate and connect within industry circles is highly valued
• Outstanding written and verbal communication skills
• Impeccable organizational abilities and attention to detail
• Proven ability to handle highly sensitive information with absolute discretion
• Self-directed, anticipatory, and solutions-driven
• Willingness to work extended hours and remain highly responsive

This role offers a unique opportunity to operate at the center of a global entertainment organization, supporting a CEO whose pace and expectations require a best-in-class partner.