Client Success Coordinator LATAM

The Warmth Factor

What You Will Own

Family Support and Onboarding

Serve as the main operational contact for students and parents. Guide new families through onboarding, Nest access, and scheduling their first coaching session. Complete weekly check-ins during the first 30 days and identify concerns early.

Student Accountability and Parent Communication

Track student commitments, milestones, and engagement between coaching sessions. Send parent updates, review monthly progress reports, and proactively contact families when students become unresponsive or fall behind.

Student Retention and Team Coordination

Respond quickly to missed sessions and disengagement. Understand the issue, coordinate a solution, document the outcome, and escalate sensitive or unresolved situations. Support scheduling, rescheduling, and coach transitions.

Reporting and Program Knowledge

Track engagement, satisfaction, and retention indicators. Prepare regular reports and become an expert on egelloC programs, systems, and resources.

What Success Looks Like

New families complete onboarding on time, students achieve their first measurable win within 21 days, and all required check-ins and parent reports are completed. At-risk students receive follow-up within 24 hours, urgent matters receive a same-day response, and standard requests are answered within one business day.

What This Role Does Not Own

The Accountability Coach does not provide college admissions strategy, academic coaching, essay feedback, or financial aid advice. Families continue to have direct access to their Student Success Coach.

Projects

About egelloC

egelloC is a fast-growing education coaching company helping students and families navigate the college admissions process. We provide personalized guidance for admission to competitive U.S. universities, including the UC system, CSUs, and Top 100 colleges, through a fully remote team of coaches, editors, and operations professionals.

About the role

We are looking for a warm, organized, and proactive Client Success Coordinator (internally called an Accountability Coach) to be the main point of contact for students and families throughout their journey with egelloC.

This role focuses on onboarding, student accountability, parent communication, scheduling, engagement tracking, and operational support. You will work closely with coaches and internal teams to ensure every family has a smooth and positive experience.

Please note: this is not a college admissions coaching role. Your focus is on keeping students engaged, families informed, and internal teams aligned.

What You Will Own

Key Responsibilities

Family Relationship Management
Be the primary point of contact for students and parents throughout their journey. Build strong relationships, set clear expectations, and ensure families always know what to expect and where to turn for support.

Onboarding & First 30 Days
Guide new families through onboarding, confirm access to all systems, and ensure the first coaching session is scheduled. Conduct regular check-ins during the first month, monitor engagement, and quickly identify students who may need additional support.

Student Accountability
Help students stay on track by monitoring action items, milestones, and engagement between coaching sessions. Follow up on commitments and proactively address any gaps before they become larger issues.

Parent Communication
Keep parents informed with concise coaching summaries, personalized progress updates, and proactive communication whenever a student falls behind or requires additional support.

Student Success & Retention
Identify and support at-risk students by responding quickly to missed sessions, disengagement, or other concerns. Coordinate solutions, document outcomes, and escalate complex situations when needed.

Scheduling & Team Coordination
Manage scheduling changes, coordinate coach transitions, and ensure smooth communication between families and internal teams.

Reporting & Program Knowledge
Track engagement, satisfaction, and key success metrics while maintaining a strong understanding of egelloC programs, tools, and resources to confidently support families.

Compensation and Contractor Benefits

The compensation range for this role is $24,000 to $36,000 USD per year, depending on experience and location. This is a full-time remote B2B contractor position, paid on a bi-weekly schedule.We also offer:

• Paid training and professional development.
• Unlimited paid time off after successfully completing 60 days, subject to manager approval and business coverage.
• Paid holidays.
• Paid sick leave under our contractor time-off policy.
• Long-term career growth opportunities.
• A collaborative and mission-driven team culture.
• The opportunity to directly improve the student and family experience.
• Contractors must be legally able to provide services and receive international payments in their country of residence. Each contractor is responsible for their local tax registration, reporting, and obligations.

Preferred Experience

• Experience in education, coaching, admissions, EdTech, or student services.
• Knowledge of the United States education or college admissions system.
• Experience with ClickUp, Freshdesk, CRMs, Slack, Google Workspace, Calendly, Zoom, or similar tools.
• Experience monitoring client engagement, retention, satisfaction, or risk indicators.
• Experience coordinating onboarding, scheduling, and progress reporting.