Executive & HR Assistant - Middle East (all genders)

Frequentis Group with headquarters in Vienna is an international supplier of communication and information systems for control centres with safety-critical tasks. Worldwide, more than 500 customers in some 150 countries with more than 45,000 workstations already trust our know-how and proven experience.

The Executive & HR Assistant is a key hybrid role supporting the Managing Director of Frequentis Middle East. You will ensure smooth day-to-day operations, support local HR activities, and act as an important interface between the regional organization, headquarters in Vienna, employees, and external stakeholders. Your contribution enables efficient business operations and supports both strategic and operational objectives.

Key Tasks

• Act as a staff function to the Managing Director, coordinating and prioritising tasks across the UAE sites in Dubai and Abu Dhabi
• Manage relationships with local authorities and external partners (e.g. Free Zone Authorities, banks, insurance, legal advisors, service providers)
• Organise, prepare, and follow up on management meetings, workshops, and internal projects, ensuring implementation of management decisions
• Take ownership of office management, including scheduling, travel coordination, event organisation, and administrative tasks
• Support HR processes and initiatives, including recruiting, onboarding of new hires, and HR project implementation in close cooperation with Group HR
• Act as the main HR contact person for local employees, providing guidance on HR processes and labour law topics
• Maintain and create content for internal communication and employer branding, including the Frequentis Middle East landing page and newsletters
• Ensure accurate documentation, reporting, and confidential handling of sensitive information

• Education in business administration, human resources, or a related field
• 3–5 years of experience in a comparable role, ideally in an international or technology-driven environment
• Experience in project coordination, HR processes, and office management
• Solid knowledge of UAE labour law and experience working with local authorities
• Very good skills in Microsoft Excel, Word, and PowerPoint
• Excellent English communication skills; Arabic or German is a plus
• Highly organised, proactive, and reliable, with a strong sense of confidentiality

Around 2,600 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work-life-balance and offer all our employees equal development opportunities. In doing so, we focus on long-term working relationships in order to keep the valuable know-how of our employees stable.

Benefits

What we offer:

A high degree of responsibility and the chance to actively participate in shaping the company’s success

A team-oriented and respectful corporate culture enabling you to make the most of your skills and unfold your personality in a dynamic growth environment

Collaboration in international projects and multi-cultural teams

Career opportunities with an innovative market leader

Attractive benefits and a market orientated remuneration package