Fleet Administrator - Remote

Job Responsibilities:

1. Administration & Compliance

• Maintain up-to-date vehicle records (road tax, insurance, VPC, COE, inspections).
  -Monitor OneMotoring and VSIR daily for renewals, inspections, and summons.
  -Send renewal and accrual lists two months in advance.
  -File and organise vehicle documents for easy access.

  2. Fleet Maintenance

  -Track vehicle servicing, repairs, and inspections.
  -Coordinate with workshops for quotes and appointments.
  -Update fleet readiness and cost reports every 10 days.
  -Assist with vehicle rentals or returns as needed.

  3. Reporting & Records

  -Prepare diesel and GPS usage reports.
  -Generate fleet performance and usage reports.
  -Maintain records for accidents and insurance claims.
  -Manage petty cash and invoices related to fleet expenses.

  4. Driver & Operations Support

  -Book flight tickets for drivers when required.
  -Submit driver details for summons.
  -Share updates and schedules via the fleet WhatsApp group.

  5. Other Duties

  -Source quotations for fleet-related purchases.
  -Support the director with forms, petty cash, and reimbursements.
  -Perform other fleet-related tasks as assigned.

  Qualifications:
  -At least 3 years of related experience in fleet admin or logistics.
  -Proficient in Microsoft Office and fleet software (GPS/FMS).
  -Good communication and teamwork skills.

-Detail-oriented and organized.

Originally posted on Himalayas