Executive Assistant

This is a remote position.

About the Role

We are looking for a highly organised and proactiveExecutive Assistantto provide administrative and operational support to senior management. This role is ideal for someone who can manage multiple priorities, communicate confidently, and stay organised in a fast-paced environment.

The successful candidate will be reliable, professional, and detail-oriented, with the ability to build strong relationships with clients and stakeholders. As this role involves regular client interaction, excellent interpersonal skills, clear verbal communication, and a professional approach are essential.

• Professional and confident communicator.
• Self-motivated and capable of working independently.
• Strong customer service focus.
• Adaptable and resourceful with a positive attitude.
• Committed to delivering high-quality work and supporting business objectives.

Key Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate travel arrangements, accommodation bookings, and event planning.
• Prepare reports, presentations, correspondence, and business documentation.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Handle confidential and sensitive information with a high level of discretion.
• Take meeting minutes and monitor action items to ensure timely completion.
• Assist with personal and administrative tasks as required.
• Audit and monitor internal systems and processes to ensure client expectations and service standards are consistently met.
• Support the management team with project coordination and administrative duties.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, Office Manager, or in a similar administrative role.
• Excellent organisational, time management, and multitasking skills, with the ability to prioritise competing tasks effectively.
• Strong written and verbal communication skills with a high level of professionalism, discretion, and confidentiality.
• Strong problem-solving abilities and exceptional attention to detail.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and collaboration/productivity tools.
• Experience with business systems such as Simpro (field service management), Xero (bookkeeping and financial administration), and Smartsheet (project tracking and workflow management) is an advantage but not essential.

✅This role requires:

• Discipline and commitmentto set working hours (strict shift times, not flexible)
• Use oftime tracking softwareduring work hours
• Active participation in team and client calls with your camera ON
• Consistent availability and responsiveness throughout your shift
• Treating this as a long-term, full-time job—not a side gig or freelance task

⏱Payroll is processed bi-monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you!

Originally posted on Himalayas