Real Estate Administrative Assistant

Job Title: Real Estate Administrative Assistant
Location: Remote – Latin America
Type of Contract: Full-Time | Remote
Salary Range: Up to $1,800/month
Language Requirements: Advanced English (Written & Verbal)

Our client is seeking a skilled Real Estate Administrative Assistant / Office Administrator with experience supporting real estate operations and administrative processes. You will play a key role in keeping daily operations organized by coordinating documentation, maintaining accurate records, and providing responsive support to both the team and clients. Your work will directly contribute to efficient property transactions and an exceptional client experience.

Key Responsibilities

• Provide day-to-day administrative support for the real estate team across multiple property transactions.
• Answer and make phone calls to clients, tenants, and vendors to schedule meetings, inspections, and appointments.
• Upload and maintain accurate client and property information within the company's CRM.
• Prepare lease agreements and other real estate documents by populating approved templates with accurate information.
• Follow up with clients and stakeholders to obtain signatures and ensure required documentation is completed on time using DocuSign or similar platforms.
• Organize digital files, maintain transaction records, and track key deadlines throughout the leasing process.
• Assist with general office administration, email correspondence, and other operational tasks as needed.

Must-Have Qualifications

• 2+ years of experience in a Real Estate Administrative Assistant, Office Administrator, or Executive Assistant role supporting a property or real estate business.
• Previous experience preparing real estate documentation, lease agreements, or transaction paperwork.
• Strong verbal English skills with confidence making outbound and inbound business phone calls.
• Experience using CRM platforms to manage client and property information.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities.
• Experience with electronic signature platforms such as DocuSign and maintaining accurate digital records.

Preferred Qualifications

• Experience supporting residential property management or leasing operations.
• Familiarity with transaction management software and real estate CRMs.
• Knowledge of lease administration and real estate documentation processes.
• Ability to work independently in a remote, fast-paced environment.
• Experience supporting a U.S.-based real estate business is highly preferred.

Originally posted on Himalayas