Permit Coordinator

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

The Permit Coordinator will support permitting operations for telecommunications infrastructure projects across the U.S. This full-time, remote role is ideal for early-career professionals eager to build experience in utility permitting and construction coordination.

As a key member of our Engineering & Permitting team, you will assist with preparing and tracking permit applications, managing documentation, and coordinating with internal teams and local permitting agencies to help ensure timely project approvals.

Key Responsibilities

• Assist in assembling and submitting permit packages for local, state, and utility authorities;
• Organize and maintain permit records, tracking submittals, approvals, expiration dates, and jurisdictional contacts;
• Monitor permit statuses using Smartsheet, Excel, and other permit tracking tools;•Gather required documentation such as maps, forms, engineering prints, and photos to support accurate permit submissions;
• Communicate with permitting agencies and pole owners to confirm receipt and status of applications and resolve missing information;
• Collaborate internally with Permit Specialists, OSP Engineers, and Project Managers to align permitting timelines with project goals;
• Provide regular updates to project teams regarding permit progress and potential delays;
• Assist with follow-ups and resubmissions as needed to maintain project momentum.

Skills, Knowledge and Expertise

• Minimum 1 year of experience in permitting, utility coordination, document control, or telecom/construction support roles;
• Familiarity with local government permitting processes or construction permitting workflows is preferred;
• Proficient with Microsoft Excel, Outlook, Smartsheet, or similar project tracking and communication tools;
• Strong organizational skills with excellent attention to detail;
• Ability to handle multiple tasks and deadlines efficiently;
• Effective written and verbal communication skills.

Benefits

• Health Insurance plans; (health, dental, vision);
• Whole Life Insurance;
• 401k Plan;
• PTO/Paid Holidays;
• Great Work Environment;
• Career Advancement Opportunities.

Originally posted on Himalayas