Senior Analyst, Executive Finance Support COE

Job Description

We are seeking a dedicated and detail-oriented Legal Support Specialist to join our global team. This role will be responsible for supporting various legal administrative tasks, managing the Legal Tracker Administration, providing Vendor Management & Procurement Support and process Invoices to ensure smooth operations. 

Responsibilities 

1. Legal Tracker Administration: 

• Manage onboarding of law firms into the Legal Tracker system, including coordinating execution of NIQ’s Outside Counsel Billing Guidelines and ensuring firms are established as approved vendors in all applicable internal systems for payment through SAP. 

• Create and maintain legal matters within Legal Tracker, ensuring accurate and timely setup (analogous to PO creation in procurement systems). 

• Review and approve legal invoices as part of the initial approval workflow, ensuring compliance with NIQ’s Outside Counsel Billing Guidelines and internal policies. 

• Manage invoice disputes through the Legal Tracker system and over email, working directly with external law firms and internal attorneys to resolve billing guideline violations, invoice rejections, billing adjustments, and other invoice-related issues 

• Configure and manage approval workflows for legal matters and invoice processing. 

• Generate and distribute reports for Legal and Finance teams, providing insights into legal spending and budget tracking. 

• Act as the Legal Tracker system administrator and primary internal point of contact, managing the relationship with Thomson Reuters/Legal Tracker personnel, overseeing issue resolution and system enhancements, troubleshooting system and user issues, and ensuring the platform is configured and utilized effectively to support Legal operations, financial controls, and reporting requirements. 

1. Vendor Management & Procurement Support: 

• Facilitate vendor registration and onboarding in Ariba for legal service providers outside of law firms. 

• Create and manage Purchase Orders (POs) in Ariba for applicable legal vendors. 

• Manage Urgent Payment Request 

• Act as a key liaison between vendors and internal stakeholders (Legal, Finance, Procurement) to resolve issues related to vendor setup, invoicing, and payments.  

• Proactively assist vendors in navigating internal processes and ensure smooth onboarding and engagement. 

1. Invoice Processing: 

• Submit invoices through systems such as Serengeti or applicable platforms for processing.  

• Work closely with the Procure-to-Pay (P2P) team to ensure invoices are processed accurately and paid on time.  

• Track invoice status, proactively identify delays, and drive resolution through follow-ups.  

• Ensure invoices meet compliance requirements before submission. 

4. Stakeholder & Vendor Engagement 

• Maintain continuous coordination with vendors and internal legal team members to address issues and ensure timely resolution. 

• Demonstrate strong stakeholder management by effectively communicating expectations and ensuring compliance with invoicing and vendor requirements. 

• Exhibit the ability to firmly yet professionally enforce policies, including declining non-compliant invoices or incomplete vendor submissions. 

5. Process Improvement, Controls & Governance 

• Identify gaps, inefficiencies, or delays within existing processes and proactively recommend improvements. 

• Drive initiatives to streamline workflows, reduce turnaround times, and enhance user/vendor experience. 

• Establish and maintain robust controls and governance frameworks to ensure accuracy, compliance, and timeliness. 

• Monitor adherence to SLAs and continuously improve operational performance. 

Additional Information

Our Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)

NIQ may utilize artificial intelligence (AI) tools at various stages of the recruitment process, including résumé screening, candidate assessments, interview scheduling, job matching, communication support, and certain administrative tasks that help streamline workflows. These tools are intended to improve efficiency and support fair and consistent evaluation based on job-related criteria. All use of AI is governed by NIQ’s principles of fairness, transparency, human oversight, and inclusion. Final hiring decisions are made exclusively by humans. NIQ regularly reviews its AI tools to help mitigate bias and ensure compliance with applicable laws and regulations. If you have questions, require accommodations, or wish to request human review were permitted by law, please contact your local HR representative. For more information, please visit NIQ’s AI Safety Policies and Guiding Principles: https://nielseniq.com/global/en/info/niqs-ai-safety-policies/

About NIQ

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View™. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population.

For more information, visit NIQ.com

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Our commitment to Diversity, Equity, and Inclusion

At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence.  All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the https://nielseniq.com/global/en/news-center/diversity-inclusion