Wanted: World’s Most Diligent Executive Assistant & Ops Va

You are:

• Obsessively reliable and discreet. You do what you say, when you say, and keep confidences.
• Strong with numbers and spreadsheets.
• Excellent written English (our clients are conservative UK law firms).
• Systems‑minded: you naturally create checklists and process docs.
• Comfortable learning tools (G Suite, basic bookkeeping tools, social platforms, simple CRMs).

Projects

I run a specialist marketing agency for UK law firms. I’m looking for ONE exceptional person to own my admin, numbers, and content distribution so I can focus on growth. If you want a “simple VA job,” this is not it. If you love responsibility, systems, and being trusted with important work, keep reading.

You will OWN:

Finance & controls

• Help keep bookkeeping up to date (coding transactions, reconciling, preparing reports for accountant).
• Track all client invoices, chase late payments, and maintain a live cash‑in forecast.
• Maintain a live register of all software / licences, cancel waste, and flag renewal dates.
• Build and update a simple weekly founder dashboard: cash, expected cash‑in, key KPIs.

Ops & admin

• Inbox management: triage, label, draft replies, keep things moving without me chasing.
• Calendar and time protection: schedule, reschedule, defend focus blocks, and say “no/not now” where appropriate.
• Daily to‑do / priority list for me, based on company goals and constraints.
• Document and maintain SOPs for all recurring admin / finance processes.
• Prepare agendas and take structured notes for key meetings; track and chase actions.
• Organise travel and event logistics when needed.
• Light HR admin: keep staff records and basic onboarding checklists tidy and current.
• Keep CRM and key client data clean and up to date.

Content distribution

• Upload and schedule provided video content to YouTube & Instagram.
• Apply consistent titles, descriptions, tags, thumbnails, and formatting based on clear guidelines.
• Maintain a simple content calendar and ensure nothing is missed.
• Track basic performance stats in a shared sheet (views, posts live, dates).

How to apply on GetOnBoard (read carefully):

To be considered, your application on this platform must include ALL of the following:

• Attach a 1‑page PDF CV named exactly: lastname.firstname.VA.CV.pdf
• In the “Cover letter” box:
  1. Start with the heading: “Why you can trust me with your inbox, money and content”
  2. Add 3 bullets, each starting with a verb.
• Somewhere in your third paragraph, include the exact phrase: “I am obsessively detail‑oriented.”
• Answer the application question:
  1. “Share a link to a 60‑second Loom where you show a spreadsheet you built and how you would schedule a YouTube video and an Instagram post.”

Non‑negotiables:

• 2+ years as EA/ops VA/finance admin.
• Real experience managing inbox+calendar for a busy founder/exec.
• Comfort with basic bookkeeping and spreadsheets.
• Comfortable working UK business hours.