Nestlé
Linkedin · Posted 1mo ago
Executive Assistant
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Indexed description
Main Purpose of the Role:
- Responsible for the efficient and smooth running of the Executive Board Member's office – keeping the agenda, balancing commitments and prioritizing (internal & external obligations) aiding him/her to respect deadlines. A proactive mindset and ability to evaluate and prioritize, flexibility and amenability with all stakeholders
- Focused on supporting an individual executive or small number of executives in their day-to-day office activities
- Administration - First contact point for all stakeholders (internal & external)
- Travel & Events Management
- Finance & Procurement - Consolidate departmental/unit budget planning process act as liaison with the controller and ensure the procurement process and payment terms in line with the Corporate guidelines are respected
- Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive
- Editing, proofing, formatting, document design/production, form filling, and data entry
- Scheduling/coordinating meetings, diaries, and travel arrangements
- Coordinate and manage the agenda, prioritise, organise and prepare meetings incl. the appropriate documents & prepare induction programs
- Identify, anticipate, prioritise incoming mail and prepare information required to ensure timely follow-up
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