Admin Officer

Key Responsibilities

• Administrative Operations

Oversee day-to-day administrative functions of the school

Maintain records, files, and documentation (permits, contracts, inventory)

Coordinate with different departments to ensure smooth operations

Assist in scheduling, logistics, and school events

• Procurement and Supply Management

Handle purchasing of school supplies, textbooks, equipment, and services

Source and evaluate suppliers based on cost, quality, and reliability

Prepare purchase requests, purchase orders, and canvassing reports

Monitor inventory levels and ensure timely replenishment

Ensure proper receiving, inspection, and documentation of deliveries

• Vendor and Contract Management

Maintain relationships with accredited suppliers and service providers

Negotiate pricing and terms to ensure cost efficiency

Monitor supplier performance and compliance with agreements

• Facilities and Asset Management

Oversee maintenance of school facilities and equipment

Coordinate repairs, maintenance schedules, and service providers

Maintain asset inventory and tracking system

• Compliance and Documentation

Ensure procurement processes follow school policies and relevant regulations

Maintain transparency and proper documentation for audits

Safeguard school assets and uphold accountability

Qualifications

Bachelors degree in Business Administration, Management, Supply Chain, or related field

At least 23 years of experience in administrative and/or procurement roles

Experience in a school or non-profit setting is an advantage

Knowledge of procurement processes and inventory management

Strong organizational and multitasking skills

Negotiation and vendor management skills

Attention to detail and accuracy in documentation

Financial awareness and budgeting skills

Proficiency in Microsoft Office or similar tools