Receptionist and Document Specialist

About Hub International

HUB International Limited (“HUB”) is one of the largest global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 21,000 employees in 600+ offices throughout North America, HUB has grown substantially, in part due to our industry leading success in Mergers and Acquisitions.

What We Offer You

At HUB we believe in investing in the future of our employees. Our entrepreneurial culture fosters an environment of open feedback and improvement that empowers our people to make the best decisions for our customers and organization. We offer:

• Competitive salaries and benefits offerings
• Medical/dental/vision insurance and voluntary insurance options
• Health Savings Account funding
• 401k matching program
• Company paid Life and Short-Term Disability Plans
• Supplemental Life and Long-Term Disability Options
• Comprehensive Wellness Program
• Generous PTO Package - Vacation, Holiday, Sick, and Personal Time Off
• Great work/life balance, because that’s important for all of us!
• Focus on creating a meaningful environment through employee engagement events
• The ability to be a part of a motivated, winning team with the opportunity to learn from colleagues who are amongst the top talent in the industry!
• Growth potential - HUB is constantly growing and so can your career!
• A rewarding career that helps local businesses in the community
• Strong community support and involvement through HUB Gives
  

Summary

The Receptionist/Document Coordinator is responsible for lobby and reception coverage, administrative duties, administrative support, electronic mail distribution, checks and deposits and coordination of various tasks associated with the office and all management and staff.

Responsibilities

• Open and sort all mail.
• Checks – code, deposit and copy for distribution to Account Manager. Includes handling of commission checks. Daily
• Scan and electronically assign all mail to the appropriate CAM/PAM through EPIC. This includes any mail assigned to
• SC or NC HUB offices.
• Store HUB hard copies of mail in file cabinet and clean out each week.
• Order any necessary supplies for the scanner and set up appointments when maintenance is required.
• Manages the answering/transferring of all incoming calls to Columbia and other Carolina offices.
• Greets/directs all visitors and non-visitors in lobby area.
• Opens/closes Columbia office (lock/unlock doors, turn on/off lights).
• Coordinates maintenance/cleanliness of ALL conference rooms for employees, clients, etc.
• Distributes FAXES via email “continuously” throughout day.
• Order any necessary supplies for the mail machine and set up appointments when maintenance is required.
• Orders office supplies for the office via Staples, Amazon and coffee distributor.
• Responsible for ordering of all ink cartridges for printers in Columbia, SC office. Also, liaison for the Ricoh printer
• repairs and service calls.
• Works with property management company on building maintenance/repair issues along with Office Support Manager.
• Handles “as-needed” requests from producers, CAMS, PAMS for typing letters, stuffing envelopes, etc.

Qualifications

• 1 – 3 years of administrative office duties preferred
• Exceptional written and verbal communication skills

This position requires the incumbent to sit up to seven and a half (7.5) hours a day, work on the computer or other office equipment up to seven and a half (7.5) hours a day, and the employee may be required to work beyond an seven and a half (7.5) hour business day occasionally. The position is fast paced and required someone who is comfortable in a multi-tasking environment.

Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: Negligible

Required Education: High school or equivalent

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

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