Accounting Manager

Key Responsibilities

Accounting and Reporting

• Reconcile daily sales activity and purchasing documentation.
• Complete bank reconciliations for multiple operating accounts, including card-based transactions.
• Prepare and share quarterly budget reporting.
• Review general ledger activity and support quarterly and year-end financial statement preparation.
• Generate accurate and timely financial analysis reports for business operations.
• Maintain working knowledge of the company’s point-of-sale and transaction systems.

Accounts Payable Oversight

• Oversee the reconciliation and posting of vendor statements and delivery-related transactions.
• Ensure timely vendor reconciliations, payment processing, and weekly check runs.
• Maintain the accounts payable system for recurring expenses such as rent, taxes, common area charges, and similar obligations.
• Manage monthly and quarterly accounts payable close activities, including journal entries, accruals, and clearing account review.
• Review annual reconciliations related to occupancy and operating expenses.
• Reconcile and report dividend-related and other miscellaneous income items.
• Review weekly purchasing reports for designated departments.

Additional Duties

• Work with the external accounting firm to coordinate tax filings, estimated payments, extensions, and elections; maintain summaries of tax payments.
• Research and respond to payroll, federal, and state tax questions.
• Compile and coordinate incentive compensation reporting.
• Prepare ownership distributions and summarize related cash activity.
• Maintain transaction records for ownership groups, trusts, and affiliated entities; prepare cash flow summaries and financial statements as needed.
• Coordinate executive insurance premium payments and related loan tracking, including year-end follow-up.
• Review invoices from outside accounting providers.
• Prepare 1099 summaries for executives and related entities.
• Maintain a calendar of important deadlines and provide reminders to leadership and administrative staff.
• Track management agreements and prepare updated agreements as needed.
• Reconcile petty cash activity.
• Train, guide, and evaluate team members in daily, weekly, monthly, and quarterly accounting processes.
• Support special projects as assigned.

Qualifications

• Bachelor’s degree in Accounting required.
• 10+ years of accounting experience, preferably within a multi-location or retail-related environment.
• 5 to 10 years of supervisory or team leadership experience.
• Strong accounting, analytical, and staff management skills.
• Effective written and verbal communication skills with the ability to work across operations, leadership, corporate teams, and external partners.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience with computerized general ledger systems.
• Advanced skills in Excel, Word, and other standard business software.