Executive Assistant

introduction

As an Executive Assistant supporting our company’s co-founders, Khwan and Simon, in both their professional and private lives, your mission is to provide seamless, efficient, and proactive administrative support that enables our co-founders to focus on high-leverage tasks. You will expertly manage communication channels, coordinate schedules, and oversee essential logistical tasks. You are driven by a passion for clear communication, problem-solving, and a commitment to excellence and you will uphold the company's core values.

responsibilities

- Manage communication across Slack, email, and messaging platforms for Khwan and Simon - Handle various administrative tasks such as booking flights, planning travel, coordinating venues, purchasing items, and running personal errands as requested by the CEOs - Own calendar management for both business and personal schedules for Khwan and Simon - Keep tasks organized and moving forward, ensuring follow-through and completion - Gain a deep understanding of the company’s business operations to help you work more effectively - Provide general administrative support to other team members, when necessary - Track expenses and monitor business and personal accounts, preparing simple monthly summaries - Provide general support to the team and assist with ad hoc requests - Help plan Khwan and Simon’s weekly schedules to ensure they prioritize high-leverage activities for the company

requirements

- Fluent in English (required) and a native Thai speaker (required), with impeccable communication and strong writing skills - Based in Chiang Mai (preferred) - Minimum 2 years of experience in high-level executive assistance - Experience working in a tech or startup environment; prior experience at a technology company is a plus - Proven ability to manage multiple tasks and priorities in a fast-paced environment - Proven proficiency and confidence in remote work environments - Ability to handle sensitive information with the utmost professionalism and discretion - A champion of Ling’s Company Values - Based in Chiang Mai (preferred), or able to travel to Chiang Mai within a 1–2 hour flight

skills

- A proven multitasker, unfazed by a fast-paced setting - A proactive problem-solver, spotting and solving issues before they arise - Strong analytical and execution skills—able to quickly understand new requests and challenges, and solve them efficiently with high quality - Tech-savvy with proficiency in using productivity tools such as Google Workspace, ClickUp, Slack, ChatGPT, and other emerging AI technologies - Self-driven, resourceful, and comfortable working independently without constant direction - A quick learner, adaptable and receptive to feedback

benefits

- 13 Thai national holidays - 17 personal holidays - Group Health, Life & Accident Insurance after successful completion of probation - Social security (if in Thailand) - Annual performance-based salary review and bonus - Wellness reimbursement - (gym, massage, or other wellness programs) - Mental health support program (access to 2 psychologist sessions per month) - Annual health check-up allowance - Coworking space reimbursement for remote employees - The possibility of home office, remote work, and work & travel - Regular workshops for on-the-job learning and training - Support for relevant external seminars and professional courses - Friendly and collaborative team culture - Regular team events & outings - Annual company trip (Thailand or overseas) - Life milestone recognition - Free Ling App Premium access - Free coffee, food, and snacks in the office - Casual and friendly work environment (t-shirts and jeans welcome)

how to apply

As part of the application process, we would like you to record a brief 2-minute video introduction to help us get to know you better.

Please include the following in your video:

- A brief introduction of yourself - name, background, and a few personal details - Why you’re interested in this position - A highlight of your relevant skills or experience that make you a great fit for the role - (Optional) Any personal interests or passions that help us understand who you are Uploading your video:- Once your video is ready, please upload it to Google Drive - Ensure anyone can view the video via the Google Drive link - Paste the link to your video into the application form

Apply directly on RemoteJobs.org: https://remotejobs.org/remote-jobs/executive-assistant-ling