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Zabota LLC Himalayas · Posted yesterday

Operations Manager

USD 21600-24000 Full time Remote

Operations Manager Creative Operations Production Coordinator Project Management
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Indexed description

About Zabota:
Zabota is a top-ranked global recruitment firm, recognized as a Top HR Staffing Company by Clutch in 2025. We specialize in helping high-growth U.S. brands build elite, remote-first teams.

Our mission is clear: Connect world-class talent from LATAM, Europe, and beyond with the most ambitious companies in the world.

About the Client:
Our client is a rapidly scaling creative performance agency producing high-volume ad campaigns for global brands. They focus on result-driven content and winning creative strategies.

About the Role:

The Operations Manager ensures the creative pipeline runs flawlessly. You will handle all backend operations, managing creators, editors, deadlines, assets, approvals, reminders, and automations - so strategists can focus solely on growth and strategy.

Responsibilities:

  • Manage the full 21-day cycle for each client (Week 1: strategy setup, Week 2: creator shoots, Week 3: edits & delivery).

  • Keep creators and editors on track with daily follow-ups.

  • Convert onboarding forms into organized tasks in Notion.

  • Maintain Slack channels with timely updates.

  • Assign cuts, track revisions, and update Frame.io statuses.

  • Set up simple automations in Zapier and Slack to remove manual tasks.

  • Organize raw files, final files, thumbnails, and versions.

  • Send client updates and flag blockers quickly.

  • Maintain Notion databases, pipelines, statuses, and SOPs.

  • Recruit creators, confirm shoot dates, chase product delivery, and manage briefs.

  • Keep a todays plan overview for the team.

Qualifications:

  • Strong agency or creative operations experience.

  • Comfortable managing high-volume video production.

  • Excellent written English.

  • Proficient in Slack, Notion, Frame.io, Google Drive.

  • Basic Zapier skills or willingness to learn quickly.

  • Obsessed with organization and follow-through.

  • Able to handle pressure and stay calm.

Bonus:

  • Experience with UGC creators.

  • Familiarity with ad creative structures (hooks, cuts, versions).

  • Experience working Manila-based with AU or US time zones.

  • Can build automations independently.

Offer:

  • Full-Time, Manila Hours.

  • Fully Remote

  • Salary: $1,800$ - 2,000 USD

Hiring Steps:

  1. Initial Zabota Screening

  2. Client Interview

  3. Practical Task or Second Stage Interview

  4. Offer

Originally posted on Himalayas

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