Property Administrator

JP Management is seeking a Property Administrator to provide administrative and operational support to our Property Manager, onsite at our Paterson location. This is an excellent opportunity for someone who is organized, detail-oriented, and interested in the property management industry.

Responsibilities

• Serve as the primary point of contact for tenants, handling a high volume of incoming phone calls, walk-ins, and emails daily.
• Coordinate maintenance requests and vendor scheduling.
• Provide excellent front-desk customer service, ensuring tenants receive prompt assistance with inquiries regarding billing, payments, and account status.
• Handle all incoming and outgoing mail.
• Assist with tenant retention efforts by gathering feedback on the move-in/move-out process and addressing tenant concerns.
• Immediately record all telephone, email, social media, text, and in-person visits in property management platforms.
• Ensure apartments are ready for residents to move-in on agreed date.
• Organize and analyze site data to assist Property Manager in site operations and budgeting.
• Create Calendar reminders for Housing Inspections & State inspections, as needed.
• Prepare and maintain property records, reports, and documentation.
• Coordinate maintenance requests and vendor scheduling.
• Support leasing activities, including application processing and file management.
• Ensure compliance with company policies and procedures.
• Document and provide prospective feedback to property managers to address unit complaints or concerns during tours.
• Solicit Google Reviews from prospective and current tenants at the property.
• Other duties as assigned by management.

• Customer-service oriented; prior work experience in, guest services, front desk, customer service or property management industry.
• Excellent communication skills (verbal and written).
• Bilingual (English/Spanish) required.
• Proficient in Microsoft Office Suite.
• Strong time management and analytical skills.
• Ability to work independently and interact with prospective tenants, property managers, co-workers, management and vendors.
• Experience working in a fast-paced environment.
• Valid driver’s license and own reliable transport.

JP Management is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws and ordinances.