Executive Assistant

We are seeking a highly organized and detail-oriented Executive Assistant to support a team of three attorneys. This role combines traditional executive support responsibilities with involvement in both legal and business projects.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars and scheduling for three attorneys
• Coordinate domestic and international travel arrangements
• Assist with meeting logistics, including scheduling and preparation
• Provide general administrative support to ensure smooth day-to-day operations

Legal & Project Support

• Assist with a variety of legal and operational projects
• Support ongoing initiatives, research, and documentation as needed
• Collaborate with attorneys on project-based work requiring organization and follow through

Office Operations Support

• Provide backup support for Office Manager responsibilities when needed, including:
  • Handling incoming and outgoing mail
  • Ordering meals and coordinating logistics for legal team meetings
• Help maintain overall office efficiency during coverage periods

Desired Skills and Experience

- High urgency & execution focused: Demonstrated ability to manage shifting priorities and high workloads while consistently delivering results

- Adaptable: Comfortable working in a fast-paced, high-expectation environment with direct communication styles

- Highly organized: Exceptional attention to detail and accuracy (critical requirement)

- Strong communicator: Clear, concise, and proactive in both written and verbal communication

- Team-oriented: Willingness to collaborate and provide backup support within a team of Executive Assistants

- Professional maturity: Ability to support senior stakeholders with demanding schedules and preferences

- Resourceful & proactive: Anticipates needs, solves problems independently, and follows through

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)