Purchasing, Logistics & Compliance Coordinator

★ PLEASE SUBMIT YOUR CV IN ENGLISH ★ Purchasing, Logistics & Compliance Coordinator Location: Remote Employment Type: Full-Time Compensation: $1,600 – $3,000 USD/month About the Role We are seeking a highly organized and detail-oriented Purchasing, Logistics & Compliance Coordinator to support international purchasing operations, import logistics, supplier coordination, food safety compliance, and cross-functional operational processes. This is a key hybrid role connecting multiple departments across the organization, including purchasing, logistics, freight coordination, sales support, operations, quality assurance, and accounting-related functions. The ideal candidate is analytical, proactive, highly organized, and comfortable working in a fast-paced environment involving international suppliers, freight partners, operational workflows, and customer coordination. This role is essential to ensuring seamless communication, efficient operations, and high-quality service delivery to both customers and vendors. Key

Responsibilities

Purchasing & Procurement Support Assist with purchase order creation, tracking, and documentation Communicate with domestic and international suppliers regarding pricing, availability, and order status Maintain supplier records, contracts, and product specifications Support inventory planning by monitoring stock levels and supplier lead times Help resolve discrepancies related to orders, invoices, and shipments Support landed cost calculations and monitor commodity market trends Logistics & Import Coordination Coordinate inbound shipments with freight forwarders, customs brokers, and warehouses Track shipments from origin to destination and provide status updates to internal teams Prepare and organize import documentation including: Commercial invoices Packing lists COAs Bills of lading Assist with customs clearance processes and documentation requests Support issue resolution related to delays, damages, or shortages Food Safety & Regulatory Compliance Maintain food safety and regulatory records such as supplier approvals, COAs, and audit documentation Support compliance with applicable food safety standards including: FDA FSMA HACCP GFSI Coordinate with suppliers and internal teams to ensure compliance requirements are met Support internal audits, customer audits, and regulatory requests Customer Service & Sales Support Serve as a primary point of contact for customers throughout the order process Address customer inquiries, shipment issues, and service-related concerns professionally Keep sales teams informed regarding PO/SO status and shipment updates Support customer communications and relationship management efforts Claims, Reporting & Administrative Support Handle claims professionally and investigate operational discrepancies Maintain organized digital filing systems and operational records Prepare reports, spreadsheets, and summaries for management teams Support cross-functional communication between purchasing, logistics, sales, quality, accounting, and operations teams Assist with administrative tasks to improve workflow efficiency

Requirements

Experience & Background Minimum 2+ years of experience in: Purchasing Logistics Import/export coordination Food safety Supply chain operations Similar operational roles Previous experience in food ingredients, food manufacturing, or import/export industries is strongly preferred Technical Skills Advanced Microsoft Excel skills, including complex spreadsheet management Familiarity with ERP systems and order management platforms Comfortable working with operational, freight, and inventory-related data Communication & Interpersonal Skills Excellent written and verbal communication skills in English Strong ability to write professional emails and communicate with international suppliers and customers Strong relationship-building skills with internal teams, freight partners, and vendors Analytical & Organizational Skills Strong problem-solving and analytical abilities Highly organized with strong attention to detail and accuracy Ability to manage multiple priorities and deadlines in fast-paced environments Collaborative and adaptable mindset with willingness to support across departments What We’re Looking For Proactive and detail-oriented professional Strong operational mindset with ownership mentality Team player who thrives in collaborative environments Flexible, resilient, and comfortable managing evolving priorities Customer-focused with strong follow-through and communication skills Why Join Us? Opportunity to work in a global and fast-paced operational environment Exposure to international purchasing, logistics, and compliance operations Collaborative and supportive cross-functional team culture Long-term career growth opportunities within operations and supply chain management High-impact role with visibility across multiple business functions Important Notes Strong English communication skills are required Candidates with international logistics and food industry experience will be strongly prioritized Experience working with ERP systems and operational workflows is highly preferred This is a remote/telecommute position. Originally posted on Himalayas