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RecruitMyMom Himalayas · Posted 21d ago

Half-day Remote Operations and Finance Assistant

ZAR Contractor Remote

Communication Entry level Himalayas
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Indexed description

This is a remote position.

Positioned at the heart of a high-output PR agency, this fully remote role is the essential "engine room" that allows their creative and account teams to thrive. We are seeking a proactive, highly organised Virtual Assistant to take ownership of their operational backbone, ensuring that from the moment a cost estimate is drafted to the final influencer gift being delivered, every detail is executed with precision. This is a remote, half-day (4 hours per day) 3 month contract suited for a professional who understands the unique rhythm of the PR and marketing world and excels at balancing financial rigour with creative logistics.

Key Responsibilities

  • Finance Administration (25% Focus): Draft accurate Cost Estimates (CEs), manage client invoices, and oversee finance-related documentation using Xero.

  • Supplier & Logistics Management: Source specialist suppliers for PR campaigns, negotiate competitive rates, and coordinate the end-to-end requirements for PR gifting and influencer kits.

  • Operational Workflow: Maintain the agency’s pulse by managing central boards on Monday.com, ensuring all deadlines are visible and met.

  • Executive Correspondence: Act as a gatekeeper for the agency inbox, managing professional email correspondence, follow-ups, and stakeholder communication with impeccable etiquette.

  • Creative Support: Contribute to campaign ideation, specifically regarding PR/influencer kit concepts and sourcing unique items that elevate the agency’s brand presence.


Requirements

  • Proven Agency Experience: Several years of experience in a PR, Marketing, or Creative Agency environment is highly preferred.

  • Financial Literacy: Strong background in budgeting, quotations, and basic financial administration.

  • Exceptional Communication: Professional English proficiency with a focus on clear, polite, and effective email etiquette.

  • Remote Proficiency: A self-starter capable of multitasking and maintaining high standards in a fast-paced, remote setting.

  • Negotiation Skills: Ability to engage with external suppliers to secure the best value and quality for our clients.

  • Experience in lifestyle or luxury PR gifting logistics.

    • Required Software Skills

    • Xero (Essential for finance tasks)

    • Monday.com (Essential for project tracking)

    • Microsoft PowerPoint (For creating pitch-perfect CEs and proposals)

    • Google Workspace / MS Office

    • Canva


    Benefits

  • Fully Remote: Work from anywhere in South Africa.

  • Focused Hours: 20 hours per week (4 hours per day), allowing for excellent work-life balance.

  • Dynamic Environment: Be part of a scaling agency where your operational input directly impacts campaign success


    • Originally posted on Himalayas

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