IT Project Coordinator

Overview

Job Summary:

The IT Project Coordinator supports the planning, execution, and delivery of technology projects by coordinating tasks, resources, and communication across teams. This role assists project managers in tracking timelines, managing documentation, organizing meetings, and ensuring deliverables stay on schedule and within scope. The coordinator acts as a central point of contact between technical teams, vendors, and stakeholders, helping to identify risks, resolve issues, and maintain project transparency. The ideal candidate is proactive, highly detail-oriented, demonstrates excellent communication skills, and is flexible in adapting to shifting priorities in a fast-paced environment.

About Specialized Dental Partners

Specialized Dental Partners is one of the nation’s leading dental support organizations for Endodontic, Periodontic, and Oral Surgery practices. With more than 250 practice locations and over 430 doctors across the United States, Specialized Dental Partners empowers specialists to focus on exceptional patient care while the organization delivers tailored business, operational, and strategic support.

Responsibilities

• Proactively manage & coordinate day-to-day project activities to keep initiatives on track for small to medium projects, inclusive of project plans, timelines, schedules and communication updates
• Track project progress and update status reports for stakeholders
• Organize and facilitate meetings, including agendas, notes, and follow-ups
• Maintain project documentation (requirements, risks, issues, decisions, and change logs)
• Communicate updates between technical teams, vendors, and business stakeholders
• Identify, log, and help mitigate project risks and issues
• Support resource coordination and ensure tasks are assigned and completed on time
• Monitor project scope and change management processes
• Ensure deliverables meet quality standards and project requirements
• Help manage budgets, invoices, and vendor coordination as needed
• Follow and reinforce project management methodologies and best practices

Qualifications

Requirements:

• 2+ years of experience in project coordination, project management, or IT support roles
• 1+ years of experience coordinating with third-party vendors and managing deliverables across multiple teams

Preferred Qualifications

• Bachelor’s degree in Information Technology, Business, or a related field
• Prior experience supporting enterprise-level IT projects (e.g., infrastructure upgrades, systems integrations, system migrations, or software deployments)
• Familiarity with healthcare, dental, or multi-site service environments (if relevant to your org)
• Hands-on experience with tools like Jira, Smartsheet, or Microsoft Project
• Strong data tracking and reporting skills (e.g., building dashboards, status reports)
• Continuous improvement mindset with the ability to identify process gaps and recommend enhancements

Specialized Dental Partners, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

The salary range for this role is $66,000 - $94,000 per year. At Specialized Dental Partners, its affiliates, related companies and independently owned supported clinical practices, we are committed to ensuring fair and equitable pay for all employees. We adhere to all applicable federal, state, and local laws regarding pay equity and non-discrimination. Our compensation practices are designed to ensure that employees are paid fairly based on their role, experience, performance, and contributions to the company, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We regularly review our compensation practices and conduct pay equity audits to identify and address any disparities. By fostering a culture of transparency and fairness, we aim to create an inclusive workplace where all employees feel valued and respected.