Administrative Assistant 3

Description

Join our dynamic team as an Administrative Assistant, where you will play a crucial role in supporting our marketing team. This position involves managing complex calendars for three executives and providing essential support to ensure smooth operations.

Typical Day in the Role

• Manage and prioritize meeting requests for two busy executives, ensuring efficient calendar management.
• Provide onsite team support and assist in planning team offsite events.
• Handle expense management and coordinate travel arrangements.

Candidate Requirements

• No specific degrees or certifications are required for this role.

Summary

As an Administrative Assistant, you will perform a variety of complex administrative functions for all levels of management, including external business partners. Your responsibilities will include managing schedules, coordinating travel arrangements, and processing business expenses. You will also coordinate meetings and events, oversee department financial operations, personnel operations, and facility operations. Additionally, you will manage the procurement of goods and services, including computer equipment, office supplies, and vendor relationships. Providing general office support and serving as the department contact, you will also complete special projects as assigned.

Ideal Candidate Background

We are looking for a seasoned administrative professional with experience supporting executives in a fast-paced environment.

Performance Measurement

Your performance will be measured through weekly one-on-one meetings, group administrative syncs, and check-ins with the executives.

Top 3 Must-Have Skills

• 5-7 years of experience in a similar role.
• Proficiency in office software suites.
• Strong scheduling, calendar management, and communication skills.