Procure To Pay Officer

Allianz TradeA is the trademark used to designate a range of services provided by Euler Hermes*. We are the global leader in trade credit insurance and a recognized specialist in the areas of surety, collections, structured trade credit and political risk.

Requirements

Educational requirements

Bachelor degree in the Financial field

Functional Knowledge

Computer literate, basic Excel experience

Understand book-keeping especially expenses per nature;

Understand basic tax principles (VAT);

Finance background or work experience.

Good knowledge in English.

Business Expertise

Experience in P2P processes

Work experience of 1-3 years.

Interpersonal Skills

Self-motivated with ability to work accurately, to have attention to details and respect deadlines

Customer focused and team player.

Medium problem solving skills (analysis, decision, communication, autonomy)

Adapt in a multicultural and multilingual environment

Responsibilities

Performing primary review against set guidelines and support implementation of transition

Entering data into ERP application from scanned documents

Performing online checks as specified- eg duplicates, wrong scanning, wrong address

Updating activity trackers

Vendor master data change/creation in SAP;

Accuracy and duplicate audit of data entry and invoices

Root cause analysis of errors and dissemination to the team

Month close reporting

Periodic whiteboard and other visual management tools updating

Ad hoc reporting

Vendor statement reconciliations

Sending debit notes, payment advices to suppliers

Clearing of accounts (vendors, employees and different suspense accounts)

Requesting confirmation of the vendor master data change/creation/validation in SAP;

Complex query resolutions for users/suppliers;

Testing of the new functionalities;

Payment processing

Download and send the invoices from specific suppliers;

Extraction and sending to the LBU the invoices blocked for payment

Monitoring credit notes and reviewing vendor debit balances;

Ensure the backup for the P2P officers.

Download /upload bank payments and clearing bank accounts; clearing of Suspense Accounts and performing closing steps

Receipts accounting (claims, service fees and collections)

AR Management/fronter reconciliation (Prepare the reconciliation manually; Ageing review; Follow up on o/s with fronters/brokers; Fronter clearing; Investigate and follow up the differences; Query management from client/PH/Broker on any of the above issues; Query management from client/PH/Broker on any of the above issues)

Ensuring the correct intercompany process by performing netting, clearing, verification vendor-customer side for WPs; respectively checking the bank accounts regarding the correctness of the transmission of payments in the correct bank accounts;