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SPENCER'S Linkedin · Posted 11d ago

Personal Assistant to Chief Executive Officer

New York City, New York, United States

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Indexed description

Job Title: Personal Assistant

Location: Soho

Position Type: Full-time, hourly

Compensation: $40 p/ hr


We are seeking a highly organized, discreet, and proactive Personal Assistant to support a CEO across professional, personal, and household matters. This role requires exceptional judgment, flexibility, emotional intelligence, and the ability to operate in a fast-paced, high-expectation environment with absolute confidentiality.


The ideal candidate is detail-oriented, resourceful, calm under pressure, and experienced managing complex schedules, travel, communications, and lifestyle logistics.


Key Responsibilities


Executive Support

  • Manage complex calendars, scheduling, and meeting coordination across multiple time zones
  • Prioritize and respond to communications on behalf of the CEO when appropriate
  • Coordinate business appointments, conferences, and executive events
  • Prepare agendas, briefing materials, expense reports, and follow-up items
  • Serve as gatekeeper and liaison with executives, investors, advisors, and external partners


Personal & Lifestyle Management

  • Coordinate personal appointments, reservations, and household schedules
  • Oversee luxury travel arrangements including flights, hotels, ground transportation, visas, and itineraries
  • Manage gifting, special events, and personal logistics
  • Handle personal shopping, sourcing, and vendor coordination
  • Support relocation, property oversight, and residence management as needed


Administrative Operations

  • Maintain confidential files, records, and sensitive information
  • Own the management and operations of business office; coordinating with cleaning company, stocking and ordering supplies
  • Process invoices, reimbursements, and basic bookkeeping support
  • Conduct research and prepare summaries or recommendations
  • Create systems and workflows to improve organization and efficiency
  • Assist with special projects and ad hoc requests with urgency and professionalism


Qualifications

  • 5+ years of experience supporting a CEO, founder, or UHNW individual
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