Office & Business Support Administrator

Job Description

We’re looking for a proactive and highly organized Office & Business Support Administrator to support our growing team in Thailand and Laos.

You will work closely with the Regional Director and play a key role in building an efficient and well-structured local operation.

Responsibilities

Office & Administrative Operations

• Ensure smooth day-to-day office operations
• Handle procurement of office and team-related needs
• Maintain and update internal policies, procedures, and documentation

Business Development Support

• Provide administrative support to BDMs, including expense tracking and reporting
• Arrange travel logistics (flights, accommodation, transportation)
• Coordinate meetings, schedules, and internal communications
• Maintain accurate documentation and reports
• Support CRM updates and data management when required

Event & Marketing Coordination

• Support the planning and execution of business trips, partner meetings, and events
• Assist in organizing seminars, networking events, and expo participation
• Coordinate with vendors for merchandise, marketing materials, and event setups
• Liaise with venues and local agencies to ensure smooth execution
• Assist in setting up and managing local marketing tools/platforms

Recruitment & HR Support

• –Coordinate interview scheduling and candidate communication
• –Support onboarding processes and logistics
• –Maintain HR documentation and internal records

Regional & Team Support

• Provide administrative support to the Regional Director
• Facilitate coordination across teams (Sales, Marketing, HQ)
• Track tasks, timelines, and key priorities
• Support onboarding and integration of new team members

Communication & Ad-hoc Support

• Assist with translation and proofreading (English–Thai or other languages as needed)
• Support preparation of presentations and business materials
• Handle ad-hoc tasks and special projects as required

Requirements

• 2-4 years of experience in administrative, operations, or support roles, preferably in a dynamic business environment.
• Proven experience in supporting sales teams or business development functions will be considered a strong advantage.
• Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
• Demonstrated ability to work independently, take initiative, and maintain a high level of accountability.
• Strong communication skills in both English and Thai, with the ability to interact professionally across teams.
• Adaptable and comfortable working in a fast-paced, high-growth environment.
• Adaptable, culturally aware (especially within Southeast Asia), and able to maintain discretion and confidentiality while contributing positively in a team-oriented, fast-paced environment

Nice to have

• Proven experience in vendor management, sourcing, and negotiation, particularly for marketing materials, events, and external partnerships.
• Ability to coordinate events and logistics, manage basic budgeting and cost tracking, and handle contracts or documentation with accuracy and attention to detail.

Benefits

• Competitive and attractive compensation
• Proper rest time and sick leaves
• Funding for gym memberships, fostering a healthy work-life balance
• The office will be set up with on-site arrangement in Bangkok, Thailand

Interview Stages

• Interview with Recruiter (30 minutes)
• Interview with Hiring Manager (1 hour)