Executive Assistant

We are seeking an Executive Assistant to provide high-quality administrative and operational support to C‑Level Executives, enabling effective time management, smooth coordination of executive activities, and clear communication across the organization. The Executive Assistant plays a key role in supporting executive efficiency, ensuring daily operations run seamlessly, and maintaining confidentiality while interacting with internal and external stakeholders.

Key Responsibilities

Calendar & Schedule Management

• Coordinate and manage daily calendars, meetings, appointments, and travel arrangements for C‑Level executives.
• Monitor schedules to ensure optimal time utilization and timely follow-ups.

Communication & Coordination

• Handle internal and external correspondence on behalf of the executive.
• Act as a key point of contact between executives, internal teams, and external stakeholders.

Document & Report Preparation

• Prepare, review, and distribute reports, presentations, memos, and official correspondence.
• Maintain accuracy and professional standards in all documentation.

Records & Filing Management

• Maintain organized electronic and physical filing systems for executive documentation.
• Ensure easy retrieval of confidential and business-critical information.

Confidentiality & Professionalism

• Handle sensitive information with discretion and always maintain strict confidentiality.

Stakeholder Support

• Coordinate with internal departments and external partners to support executive requirements.
• Assist in follow-ups and action tracking arising from executive meetings.

Event & Meeting Support

• Assist in organizing meetings, workshops, conferences, and executive events as required.

Administrative Support

• Manage calls, inquiries, and daily administrative tasks.
• Provide general executive support to ensure operational efficiency.

Experience and Qualifications:

• Diploma or certification in office administration or customer service
• Up to 5 years of experience supporting senior management or C‑Level executives.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and collaboration tools.
• Arabic language proficiency preferred (KSA-based role).
• Ability to work effectively in a fast-paced, professional environment.